Front Desk Receptionist

Position: Front Desk Receptionist

Reports to: Clinic Manager

Position Overview

The Receptionist works under the direct supervision of the Clinic Manager. The environment is fast-paced and the position is multifaceted. This position is always patient facing and excellent customer service is crucial.

Essential Job Functions

• Ensure that each patient receives outstanding service by providing a friendly environment, which includes greeting and acknowledging every patient, maintaining outstanding standards, solid product knowledge and all other aspects of customer service

• Use a multi-line phone system to answer and appropriately route all incoming calls. Monitor phone line, text messages and fax communications.

• Uses the EMR to check in/out all patient visits. Collect account receivable balances.

• Conducts follow up calls to patients to discuss the patient’s progress and address any concerns

• Refers non-routine, sensitive and/or complex requests for information and other inquiries or complaints to the appropriate staff member

• Participates in clinic marketing efforts and provides ongoing support to promote clinic profitability and success

Administrative Job Functions

• Filing patient records in a timely manner

• Accurately and securely maintain all financials for services rendered and products sold

• Responsible for verifying the accuracy of the daily receipts and developing a “daily batch” to be submitted to the Clinic Manager

• Assist with daily monitoring of inventory levels of all clinical and office supplies

• Trains additional staff on daily procedures when requested by the office manager and/or physician

Other Skills/Abilities:

• Motivational skills

• Must be able to multi-task, apply critical thinking skills, and provide highest level of customer service at all levels of the operation

• Interpersonal / human relations skills

• Ability to maintain confidentiality

• Ability to work with as part of the clinic team and corporate structure