Payroll, Benefits & Bookkeeping Administrator

This role serves as a vital member of the Operations team, responsible for the accurate and timely administration of payroll and employee benefits, while also providing bookkeeping support through the processing and reconciliation of financial contributions and other financial transactions. The position requires a high level of accuracy, confidentiality, and attention to detail, while providing responsive support to staff and stewarding church resources with integrity and excellence.

RESPONSIBILITIES

Payroll Administration

•Prepare and process semi-monthly payroll for all church employees, ensuring accuracy,compliance, and meliness.

•Maintain payroll records, deductions, and adjustments in ADP (or current payroll system).

•Ensure compliance with federal, state, and local wage/hour laws, including Department of Labor(FLSA) guidelines.

•Provide payroll reports and analysis as needed for Finance and HR leadership.

Benefits Administration

•Serve as primary contact for benefits programs (medical, dental, vision, retirement, life insurance, disability, etc.).

•Assist employees with enrollment, changes, and questions regarding benefits.

•Partner with vendors (e.g., Guidestone, insurance carriers) to resolve issues and ensure accurate benefit records.

•Oversee annual open enrollment, coordinating communication and system updates.

•Track eligibility, coverage, and changes for new hires, terminations, and life events.

Compliance & Reporting

•Ensure accuracy in tax filings, W-2s, 1095-Cs, and other payroll/benefit compliance documents.

•Maintain up-to-date knowledge of employment, payroll, and benefits regulations.

•Support HR and Finance audits, providing payroll/benefit documentation as requested.

Financial Contributions & Cash Management

•Process and reconcile incoming cash, checks, and electronic donations, ensuring compliance with financial policies.

•Maintain accurate records of financial contributions and donor transactions.

•Prepare and distribute donor acknowledgment letters, statements, and receipts.

•Assist the finance team with accounts payable tasks and financial documentation.

•Ensure proper documentation and tracking of financial transactions, collaborating with the finance team as needed.

Employee Service & Communication

• Provide prompt, confidential, and clear support to staff regarding pay, benefits, and leave policies.

• Communicate benefit options and payroll processes in ways that are clear, compassionate, and aligned with PCBC values.

• Assist with onboarding new employees and exiting staff transitions regarding benefits and payroll.

QUALIFICATIONS & ROLE REQUIREMENTS

• Associate’s or Bachelor’s degree in Accounting, Business Administration, Human Resources, or a related field preferred; equivalent relevant experience will also be considered.

• 3+ years of experience in payroll, bookkeeping, accounting, benefits administration, or a related administrative role preferred.

• Working knowledge of payroll processes, including payroll deductions, tax withholding, and payroll reporting.

• Experience with payroll and accounting systems; ADP experience preferred.

• General knowledge of employee benefits administration and applicable payroll and employment regulations preferred.

• Strong numerical aptitude with a high level of accuracy and attention to detail.

• Proficiency in Microsoft Excel and other Microsoft Office applications.

• Demonstrated ability to handle confidential employee, payroll, donor, and financial information with discretion and integrity.

• Strong organizational and time-management skills with the ability to manage multiple priorities and meet established deadlines.

• Excellent communication and interpersonal skills with a commitment to providing responsive and professional service to staff and church members.

• Ability to work collaboratively as part of the Operations team and support the overall mission and ministry of PCBC.

SPIRITUAL REQUIREMENTS

• Be a believer in Jesus Christ and committed to a lifestyle of following and knowing Him.

• Be a worshiper of the Living God, determined to worship Him in spirit and truth.

• Be actively involved in ongoing discipleship for spiritual growth and encourage others to do the same.

• Be committed to the mission of the church to help people follow Jesus and take the gospel to all the earth.

• Uphold integrity and honor in all aspects of life, both within and outside the church.

- Strive for excellence in all tasks, contributing to the church’s mission and values.