Judicial Assistant

This position is currently 29.5 hours per week with the possibility to go full time. Bilingual is preferred.

Under general direction of the Judicial Administrator or Sr. Judicial Assistant as designated, performs a variety of routine clerical duties as needed to maintain records, reports, accounts, and files of the court. Includes public support and cashing related to activities of the Justice Court.

SUPPERVISION EXERCISED

None

ESSENTIAL DUTIES

• Greet the public over the counter and on the phone; respond to questions related to judicial services and functions including cases, bail, warrants, payments and appointments.
• Open, review and distribute mail for the Justice Court.
• Perform cashier functions; accept, post, process, and verify payments, credits and other financial transactions.
• Operate computer terminal; input and retrieve information related to statistics, records, reports accounts, and services.
• Maintain court dockets and associated papers; post official entries reflecting pertinent facts, financial records and judgments related to disposition of each court case; maintain a suspense file on all pending court cases including financial matters related thereto.
• Assist with scheduling arraignments, pretrial and other pre-/post-judgement hearings, as well as jury and non-jury trials; prepare and maintain the court calendars of these events keeping the Judge advised of all court schedules and delinquent cases.
• Help with coordinating and tracking community service ordered by the Judge, e.g. facilitate community service work with City departments, as requested.
• Communicate with agencies associated with criminal justice system such as Police

Department warrants division, bail bondsman, prosecuting attorney offices, probate counselors, public defenders, adult probation, Justice Court and City offices, as directed.

• Prepare, assemble, and check materials for each court session; route case files and notices according to required procedures.
• Arrange prisoner transportation to and from court, as requested.
• Follow-up on subsequent court sessions; aid in the issuance of judicial orders; post information generated during court sessions to case files; prepare and route certified copies.
• Issue stay dates and recall bench warrants: pick up orders and commitment orders, process expungements; release and enter information, pleadings, motion, Summons, subpoenas, judgments and orders made by the court.
• Maintain tickler files to monitor when payments are due, end of six-month probation and other information.
• Attend yearly Judicial training through the Administrative Office of Courts. Perform other related duties and responsibilities as assigned.

MINIMUM QUALIFICATIONS

Education: High school diploma or GED

Certifications/Licenses:

• Valid Utah Drivers License
• Ability to obtain BCI certification within 6 months of employment in the position.
• Ability to obtain Court Clerk Certification through Administrative Office of Courts within one year of employment in the position

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of:

• Electronic filing systems
• Principles and practices of data collection and report preparation
• Principles and techniques used in dealing with the public
• English usage, spelling, vocabulary, grammar, and punctuation
• Modern office methods, procedures, and equipment including computer software programs and applications

Skills with:

• Operating office equipment including computers and software Entering data at a speed necessary for successful job performance

Ability to:

• Learn Legal terminology and the forms and documents used in legal clerical and technical work
• Learn the procedures and functions of the assigned position
• Learn the operations, services and activities of the Justice Court system
• Learn to interpret, apply, explain, and ensure compliance with the policies, procedures, laws, codes, and regulations pertaining to Justice Court programs and functions
• Understanding the organization and operation of the Justice Court necessary to assume assigned responsibilities.
• Prepare and maintain accurate and complete records, documents and legal materials.
• Respond to requests and inquiries from the public.
• Meet and deal tactfully and effectively with the public.
• Maintain confidentiality of sensitive information.
• Plan and organize work to meet schedules and deadlines.
• Exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain and foster positive and harmonious working relationships with those contacted in the course of work.

Bilingual is preferred

WORKING CONDITIONS AND PHYSICAL DEMANDS

May spend long periods of time sitting, standing, bending and lifting a minimum of 20 lbs

**Tooele County is an equal opportunity employer and does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, or any other protected class.**