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Description
Position Summary
Responsible for the coordination of departmental projects. Maintains and updates all personnel related documents for the facilities department.
Essential Functions
· Works with all vendors to ensure invoices are accurate and processed in a timely manner.
· Keeps track of all purchases and vendor contracts related to capital projects.
· Enters information into computer to prepare correspondence, statements, receipts, or other documents.
· Documents, distributes, tracks, and records all capital project costs.
· Maintains purchase orders and vendor files.
· Prepares purchase requisitions, purchase change orders, and check requests
· Coordinates with other departments for scheduling Facilities department’s projects.
· Compiles specifications and prices of merchandise and materials for Director’s review and approval.
· Assists with ordering as required.
· Cost tracking for in house labor worked and construction costs.
· Schedules vendors for Project Manager and Director of Facilities.
· Maintains inventory spreadsheets, tools and equipment.
· Taking meeting minutes in project meetings.
· Maintains and tracks budget for each project with the management team.
· Creates forms as needed.
· Maintains facilities employee files.
· Other duties as assigned.
Requirements
Position Qualifications
WORKERS IN THIS POSITION MUST BE 21 YEARS OR OLDER
Competency Statements
Communication Skills – Ability to communicate effectively with others verbally and in writing.
Customer Oriented – Ability to take care of the customers’ needs while following company procedures.
Enthusiastic – Ability to bring energy to the performance of a task.
Interpersonal – Ability to get along well with a variety of personalities and individuals.
Organized – Possessing the trait of being organized for following a systematic method of performing a task.
Problem Solving – Ability to find a solution for or to deal proactively with work-related problems.
Time Management – Ability to utilize the available time to organize and complete work.
Education
High School Diploma or GED.
Experience
Two years related experience in construction trades or a combination of facilities maintenance and construction.
Experience in Accounts Payable or basic bookkeeping.
Computer Skills
Microsoft Office Advanced level including Word, Excel, and Outlook.
Microsoft Project Advanced level.
Testing will take place during the interview process.
Certificates & Licenses
Driver’s License.
Ability to obtain a Siletz Tribal Gaming License.
Other Requirements
Ability to calculate and track cost savings over time.
Blue print and schematic knowledge preferred.
Understands and recognizes terminology and language related to construction, maintenance, and the building trades.
Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
Physical Demands
Stand-Occasionally
walk-Occasionally
Sit-Constantly
Handling/Fingering-Constantly
Reach Outward-Occasionally
Reach Above Shoulder-Occasionally
Climb-Not Applicable
Crawl-Not Applicable
Squat or Kneel-Occasionally
Bend-Occasionally
Lift/Carry
10 lbs or less-Occasionally
11-20 lbs-Occasionally
21-50 lbs-Occasionally
51-100 lbs-Not Applicable
Over 100 lbs-Not Applicable
Push/Pull
12 lbs or less-Frequently
13-25 lbs-Occasionally
26-40 lbs Occasionally
41-100 lbs Not Applicable
Not Applicable- Activity is not applicable to this occupation.
Occasionally- Occupation requires this activity up to 33% of the time (0-2.5+ hours/day.
Frequently- Occupation requires this activity from 33%-66% of the time (2.5-5.5+ hours/day.
Constantly- Occupation requires this activity more than 66% of the time (5.5+ hours/day.
Other Physical Requirements
Vision: Near and Far
Work Environment
Most work will take place in an office environment. Some tasks will take place in a construction environment. May require occasional work in busy gaming environment with multiple distractions. The noise level in the work environment is usually moderate to loud. The environment is subject to smoke and the associated effects. May be subject to scented air environment, which can affect chemically sensitive individuals.
Working Conditions
Conditions of employment include passing a pre-employment drug screen, a background investigation, and completing a 180 day introductory period.
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