The Accounts Payable Specialist is responsible for accurately and efficiently processing the
organization’s accounts payable transactions. This position manages vendor invoices, payment
processing, account reconciliations, vendor records, and related financial documentation while
ensuring compliance with organizational policies and established internal controls.
The Accounts Payable Specialist works closely with vendors, department managers,
purchasing personnel, and the accounting team to ensure invoices are properly authorized,
accurately recorded, and paid in a timely manner.

Essential Duties and Responsibilities
 Receive, review, code, and process vendor invoices.
 Verify invoices against purchase orders, contracts, receipts, and supporting
documentation.
 Enter invoices and payment information accurately into the accounting
system.
 Process checks, ACH payments, electronic payments, and other approved
payment methods.
 Respond to vendor inquiries regarding invoices, payments, balances, and
account discrepancies.
 Reconcile vendor statements and investigate discrepancies.
 Research and resolve duplicate invoices, incorrect charges, missing
documentation, and payment issues.
 Maintain an organized accounts payable filing and documentation system.
 Prepare accounts payable reports and payment schedules.
 Assist with month-end and year-end closing activities.
 Reconcile accounts payable subsidiary records to the general ledger.
 Maintain confidentiality of financial, vendor, employee, and organizational
information.
 Follow established accounting policies, procedures, and internal controls.
 Assist with audits by providing requested invoices, payment records,
reconciliations, and supporting documentation.
 Perform other accounting and administrative duties as assigned.

Required Qualifications
 Associate degree in Accounting, Finance, Business Administration, or related
field preferred.
 4 years of accounts payable or accounting experience preferred.
 Experience with Construction, to include BuilderTrend, CoConstruct, QuickBooks Online and Desktop accounting software Microsoft Office, particularly Excel.
 Strong attention to detail, organizational and time-management skills.
 Strong written and verbal communication skills.
 Ability to work independently and meet deadlines.
 Ability to identify discrepancies and resolve problems effectively.

Performance Measures
Success in this position may be evaluated based on:
 Accuracy and timeliness of invoice processing.
 Accuracy of vendor account reconciliations.
 Compliance with internal controls and approval procedures.
 Responsiveness to vendor and internal inquiries.
 Organization and completeness of AP documentation.
 Ability to identify and resolve discrepancies.

Physical/Work Requirements
 Ability to work for extended periods using a computer and telephone.
 Ability to sit, stand, walk, and perform routine office activities.
 Ability to handle and organize paper and electronic financial records.
 Ability to communicate effectively with employees, vendors, and
management.

To apply: Submit a detailed resume and academic qualifications to: Info@MarcRutenberg.com
Starting pay $20.00 an hour.

THIS IS NOT A REMOTE POSITION

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