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Benefits:
- Paid time off
- Company parties
- Free food & snacks
Smart Choice Landscape is an established South Florida landscaping company specializing in commercial and high-end residential properties. We are seeking a professional, organized, and dependable Bilingual Administrative Assistant to support our daily office operations, customers, and management team.
Fluency in both English and Spanish is required for this position.
Responsibilities
- Answer incoming phone calls and respond to customer emails in a professional manner.
- Communicate customer questions, concerns, and service requests to management and follow up as needed.
- Assist with preparing and formatting estimates, proposals, and other business documents.
- Perform accurate data entry and maintain customer and company records.
- Maintain organized electronic and physical files.
- Draft professional emails, letters, and other business correspondence.
- Assist with scheduling, follow-ups, and coordination between customers, office staff, and field management.
- Track office supplies and place orders when necessary.
- Assist with basic marketing and customer outreach activities.
- Provide general administrative support to management and assist with other office tasks as needed.
Required Qualifications
- Fluent in both English and Spanish.
- At least 1 year of professional administrative, office, clerical, or similar business experience.
- Strong written and verbal communication skills in English.
- Comfortable writing professional business emails.
- Proficient with Microsoft Office, including Word, Excel, and Outlook.
- Strong computer and data-entry skills.
- Excellent organization and attention to detail.
- Ability to prioritize multiple tasks in a fast-paced office environment.
- Professional and courteous when communicating with customers.
- Reliable, punctual, and able to work independently.
- High school diploma or equivalent.
Preferred Qualifications
- Experience working in a landscaping, construction, property management, service, or other field-service company.
- Experience preparing estimates, proposals, invoices, work orders, or similar business documents.
- Experience with QuickBooks, CRM, scheduling, or business management software is a plus.
- Customer service experience.
- Chinese language skills are a plus, but not required.
Position Details
- Job Type: Full-time
- Schedule: Day shift, Monday–Friday
- Work Location: In person
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