Accounts Receivable Specialist

Job DetailsLevel: ExperiencedJob Location: Sun Prairie - Sun Prairie , WI 53590Position Type: Full TimeEducation Level: Not SpecifiedTravel Percentage: NegligibleJob Shift: DayJob Category: Accounting                        Accounts Receivable Specialist    Why You’ll Love This Role Own a vital, end-to-end financial cycle for our most complex and high-profile contracted projects. Work at the exciting intersection of construction billing, customer relationship management, and continuous process improvement. Collaborate closely with key partners, working in tandem with sales representatives and project managers to drive business success. Join a legendary, family-owned company with a rich 120-year history of community building and a values-driven, people-first culture. Make a meaningful impact by identifying inefficiencies and designing lean, scalable workflows that help us grow. What You’ll Do As an Accounts Receivable Specialist, you will own the end-to-end billing and reconciliation cycle for our most complex contracted projects. You will act as a key financial anchor, translating contract terms into accurate billings, driving timely collections, and ensuring proper revenue recognition. Balancing technical construction finance with exceptional relationship management, you will collaborate with internal teams and customer accounts to support cash flow and continuous improvement. Project Billing & AIA Management Prepare complex, guaranteed PO and contract-based project billings utilizing standard AIA G702/G703 documents. Ensure meticulous accuracy across the schedule of values, retention, change orders, and stored materials. Track lien waiver compliance and manage retention release processes systematically. Build scalable documentation and templates that reduce single points of knowledge across the department. Reconciliation & Receivable Operations Reconcile project billings to contracted values and recognized revenue within the ERP system. Investigate and resolve variances proactively before each month-end close. Maintain and update project billing and collection schedules, flagging at-risk projects early to protect cash flow. Apply customer payments accurately and maintain clean, up-to-date aging reports and account reconciliations. Collections & Customer Relations Conduct professional, results-oriented collection calls on aging receivables, balancing firm cash flow priorities with long-term relationships. Investigate and resolve billing inquiries and disputes quickly by partnering with sales and project teams on proper documentation. Build trust-based partnerships with customer Accounts Payable contacts through clear, reliable communication and prompt issue resolution. Identify recurring inefficiencies in billing, reconciliation, and collections workflows to propose and pilot lean process improvements. Safety & Compliance Follow and enforce all safety rules and policies as communicated by Bliffert Lumber management. Report any workplace accidents or injuries immediately to management. Protect company values by maintaining strict confidentiality of financial information, client accounts, and business plans. Complete additional job responsibilities as determined by the Manager. Qualifications Experience: 3+ years of accounts receivable, project billing, or construction billing experience, including hands-on preparation of AIA G702/G703 documents. Previous experience reconciling billings, payments, and revenue within an ERP system is required. Education: Bachelor’s degree in Accounting, Finance, or a related field is strongly preferred. Technical Skills: Advanced Microsoft Excel proficiency (pivot tables, XLOOKUP / INDEX-MATCH, SUMIFS, conditional formatting, and designing reconciliation workbooks from scratch). Familiarity with construction or distribution ERP platforms is preferred. Industry Knowledge: Practical exposure to the construction industry, including lien waivers, retainage, percentage-of-completion concepts, and project-based revenue recognition. Interpersonal Skills: Passionate about creating a positive and memorable experience for customers, colleagues, and community in every interaction. Strong written and verbal communication, with confidence in customer-facing collection conversations and cross-functional partnerships. Attributes: Highly self-motivated, goal-oriented, and capable of working independently with minimal supervision. A reliable team player with high attention to detail and strong organizational skills. Company Benefits PTO and holidays 401K – Safe Harbor Contributions Profit Sharing $15,000 Company paid Life Insurance Policy Company Paid Short-term disability Annual bonus and Annual increase Employee Stock Ownership Plan (ESOP) Medical and Prescription drug insurance Dental and vision insurance Supplemental Life Insurance (Employee, Spouse, Children) Long-term disability insurance Keywords Accounts Receivable Specialist, AR Specialist, Construction Billing, AIA G702, AIA G703, Project Billing, Schedule of Values, Lien Waivers, Retainage, Revenue Recognition, ERP Reconciliation, Collections, Accounts Payable, Excel Pivot Tables, Financial Reconciliation.   Qualifications