Maintenance Service Administrative Assistant

Position Overview:

Pay Range: $21.30- $29.58

Providing administrative support to the Manufacturing Maintenance Department. Responsible for the handling of confidential information, requiring good judgment, discretion, and sound technical skills. Must be able to work independently and as part of a team on special projects. Must be able to interact and communicate with individuals at all levels of the organization. The position requires continuous attention to detail and the ability to work in a fast-paced environment, while managing multiple tasks and priorities.

Essential Duties and Responsibilities:

• Communicate with Vendors to obtain quotes / pricing.
• Maintaining all office supplies and equipment (ordering supplies, replacing toner, adding paper, programming phone numbers on fax machine, calling in office vendors for repairs)
• Answering and screening telephone calls; filing, data entry, report generation, and data verification
• Obtaining Quotes / sourcing parts / procure items for parts
• Checking Re-Order List daily to determine what stock items need to be restocked
• Working with various software systems to update information as related to parts ordering and record keeping
• Process and manage purchase requests
• Maintaining / building relationships with vendors.
• Assisting with budgeting process and compiling data of expenditures.
• Assist with internal logistics of parts and management of inventory.
• Shopping around to new vendors / suppliers to try to obtain costs savings
• Organizing site visits for vendors, customers, and other business partners
• Communicating with customers and vendors regarding meetings and deliverables.
• Cross department collaboration to process day to day activities and continuous improvement projects.

NOTE: This list presents only the principal duties of the position and is not intended to be comprehensive. The duties and responsibilities listed above may be changed or supplemented at any time in accordance with business needs and conditions.

Education and Experience:

• Associates Degree in Business or related field, or equivalent work experience
• 3 - 5 years' experience performing general office duties and procedures

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