Position Title: Administrative Assistant I

Job Requisition ID: 57259
Opening Date: 09/03/2026
Closing Date: 09/17/2026 11:59 p.m.
Agency: Department of Corrections
Class Title: ADMIN ASSISTANT I - 00501
Skill Option: None
Bilingual Option: None
Salary: Anticipated Starting Salary $5,834 a month; Full Range $5,834-$8,683 a month
Job Type: Salaried
Category: Full Time
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCME
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Administrative Assistant I coordinates and schedules the transfer of individuals in custody from county jails to Illinois Department of Corrections (IDOC) and Classification (R&C) facilities. This individual will also maintain an Adult Daily Population Report, schedule weekly writ movement for individuals in custody, prepare additional reports requested by IDOC administration and maintain reports pertaining to county intakes, bed reports, write schedules and movements. The ideal candidate would be self-motivated, task oriented, and organized. We encourage all qualified applicants to apply.

Essential Functions

Coordinates and schedules the transfer of individuals from county jails to Illinois Department of Corrections (IDOC) Reception and Classification (R&C) facilities.
Maintains an Adult Daily Population Report for the Department.
Schedules weekly writ movement for individuals in custody.
Prepares additional reports requested by IDOC administration and maintains reports pertaining to county intakes, bed reports and writ schedules and movement.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

Requires knowledge skill and mental development equivalent to completion of four (4) years of college preferably with courses in public or business administration.
Requires one (1) year of professional experience in a public or private organization or completion of an agency approved professional management training program.

Preferred Qualifications

Prefers at least two (2) years of experience managing a large volume (more than 200 weekly) of inquiries from multiple sources.
Prefers intermediate proficiency with Microsoft Excel, Word, and Adobe Pro or similar programs.
Prefers at least two (2) or more years of experience managing or refining transport logistics for individuals in custody or similar populations, while implementing cost-efficient routing and scheduling methods.
Prefers at least two (2) years of experience compiling and extracting data for reports.
Prefers at least one (1) year of experience with the intake, discharge, and/or transfer of individuals in custody or similar populations from other law enforcement agencies.
Prefers at least one (1) year of experience working in a public safety or similar type of organization.
Prefers at least two (2) years of experience communicating and interacting with management, the public, and government officials.

Conditions of Employment

Requires ability to pass the IDOC/IDJJ background check.
Requires the ability to pass a drug screen. The use of unauthorized drugs, regardless of the position held, is prohibited.
Required to utilize digital technology, tools, platforms, and processes in managing and supporting various digital enhancements for greater efficiency, productivity, and digital transformation efforts within the departmentApplicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: See below

8am-4pm Mon-Fri, Sat/Sun off

Headquarter Location: Transfer Coordinator's Office - 1000 E. Converse Avenue, Springfield, IL 62702
Work County: Sangamon
Agency Contact: Jamie Barrett
Email: Jamie.L.Barrett@illinois.gov

Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so.

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

donotreply@SIL-P1.ns2cloud.com
systems@SIL-P1.ns2cloud.com

The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency’s success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included. Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression. The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization. Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities. The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.

As a IDOC employee, you are entitled to a robust benefits package that includes:

Flexible work schedules in some program areas (flexible time and hybrid options)
Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan – vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays 13-14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
Personal, sick, and vacation rates modified for 12-hour work schedules. (As applicable.)
Employee Assistance Program and/or mental health resources
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

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Position Overview

Essential Functions

Minimum Qualifications

Preferred Qualifications

Conditions of Employment

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