Accounts Payable Vendor Specialist

The Vendor Specialist is responsible for the timely and accurate posting and payment of Accounts Payable invoices billed to assigned stores

Duties/Responsibilities

• Daily:
  • Review COUPA views for pending invoices to be processed. Process all invoices.
• Current views are:
  • AP Entry (processor name)
  • AP Rejection (processor name)
  • AP Docs Pending (locate stores through search, individual filter can be created)
  • AP Vendor Admin (locate stores through search, individual filter can be created)
  • AP Entry blank location (locate created by – your name)
  • Create invoices received via email that are rejections from CTI to COUPA
  • Create invoices received via email that are FACILITY INVOICES
  • Respond to personal email, resolve issues with vendors and store managers.
  • Statement reconciliation and spreadsheet updates:
  • Overview – Statement review begins no later than 3rd working day of the new month.
  • Statement review/requesting of open invoices over 30 days/updating spreadsheet information on the shared drive is continuous throughout the month.
• Unclaimed Property and spreadsheet updates:
  • Overview – Unclaimed Property review begins upon receipt of file from corporate with BOC data.  Generally received around the 10rd day of the new month.
  • Unclaimed Property research / vendor reach out / submission of requests to ODC / updating spreadsheet information on the shared drive is continuous throughout the month.
  • SLA Coupa/CTI/FAC invoices = 48 hours from time in entry view or email receipt.
  • SLA Statement Reconciliation = Published each month via AP calendar, generally the last week of the month.
  • SLA Unclaimed Property = Published each month via AP calendar, generally the last week of the month.
• Monthly:
  • Month end processing: Assure views listed in “daily” duties are clear before leaving for day
  • Attend Statement Reconciliation review meeting with Team Leads and Supervisors.
• As needed:
  • Coordinate with parts manager and store team for parts inventories –
  • Assure views listed in “daily” duties are clear before leaving for day
  • Projects to be assigned from leadership team.
  • Cross training with other departments.
  • Assist other team members as needed.
• Performs other related duties to benefit the mission/vision of the organization

Education & Experience

• 2 years of full cycle accounts payable experience
• Experience with automated posting and payment systems; high volume a plus
• Experience with Excel, Outlook, & Adobe Acrobat
• Comfortable in team environment
• Dealership experience with CDK preferred, but not necessary

Pay and Recognition: 

• Weekly pay
• Paid holidays & paid time off 
• Paid training 
• Stock Awards (select management and front-line team member’s eligible)

Insurance / Retirement: 

• Insurance: medical, vision, dental, accident, critical illness and hospital indemnity plans 
• Up to 12 weeks paid pregnancy leave (disability leave) 
• Paid Parental Leave 
• Health savings 
• Flex spending accounts (tax free) 
• Short-term and Long-term disability plans 
• Life Insurance (Whole Life and Term) 
• 401k with company match

Learning, Tuition Assistance and Career Development: 

• Digital career path tool to assist with career development 
• Continuous training through Asbury's Internal Learning Management System 

Professional growth and development opportunities Additional advantages: 

• Student loan relief resources 
• Employee assistance program 
• Employee discounts on parts and service repairs 
• Scholarship awards 
• Opportunities to join our community service initiatives, which includes paid volunteer hours 
• Aggressive Employee referral program with bonus opportunities

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