Project Coordinator

Company Description

At KPFF Consulting Engineers, we are more than just an engineering design firm. For over 65 years, we have dedicated ourselves to innovative, sustainable engineering that shapes the built environment and tackles complex infrastructure challenges. Our team culture emphasizes balance, growth, and well-being, supporting each member’s professional journey with flexibility, generous benefits, and a collaborative approach to work-life integration. 

With over 1,500 professionals across 36 offices nationwide, KPFF’s decentralized structure allows each office the flexibility to pursue projects aligned with their regional strengths. Learn more at www.kpff.com. 

Job Description

We are seeking a detail-oriented and organized Project Coordinator to join our growing team in Sacramento, CA. This role will work closely with project managers, engineers, subconsultants, and our Project Cost Accounting (PCA) team to support the administrative and coordination needs of projects where KPFF serves as the prime consultant. 

You'll help keep projects organized and moving forward by coordinating subconsultant agreements and scopes, project documentation, project setup and budget tracking, Bluebeam sessions, and permit submittals. This is a great opportunity for someone who enjoys working behind the scenes of complex projects, managing details, and collaborating with both technical and administrative teams. 

What You'll Do 

• Prepare and track subconsultant agreements, amendments, and related documentation 
• Assist with the preparation and coordination of scopes and scoping documents for subconsultants 
• Create and maintain Bluebeam Studio Sessions and support project document coordination 
• Coordinate with Project Managers and the Project Cost Accounting (PCA) team on project setup, budgets, and billing tracking 
• Coordinate permit submittals, including preparing documentation, tracking status, and communicating with agencies 
• Maintain organized project files, agreements, correspondence, and other project documentation 
• Track project deadlines, action items, submittals, and administrative requirements 
• Coordinate with subconsultants and internal team members to gather information and keep project activities moving forward 
• Support project meetings, including scheduling, meeting materials, notes, and follow-up items as needed 
• Provide additional project coordination and administrative support to Project Managers throughout the project lifecycle 

Qualifications

• Experience in project coordination, project administration, or a similar role 
• Strong organizational skills and attention to detail, with the ability to manage multiple projects and priorities 
• Strong written and verbal communication skills 
• Comfortable working with project documentation, contracts, scopes, budgets, and other detail-oriented information 
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and Teams 
• Ability to work independently, take ownership of assigned responsibilities, and collaborate effectively across project teams 
• Proactive approach to tracking details, following up, and keeping work moving forward 

Preferred Qualifications 

• Experience in an architecture, engineering, construction, or other professional services environment 
• Experience supporting projects involving multiple subconsultants 
• Experience with Bluebeam or similar project collaboration and document management tools 
• Familiarity with project setup, budget tracking, billing processes, or project accounting coordination 
• Experience coordinating permit applications or submittals with public agencies 
• Familiarity with professional services contracts, subconsultant agreements, and scopes of work

Additional Information

Why Join KPFF? 

• Career Advancement & Professional Freedom: We invest in your growth continuously, with opportunities to expand your skills, take on greater responsibility, and grow your career. 
• Supportive & Dynamic Work Culture: Enjoy a supportive environment that values balance, autonomy, and long-term career satisfaction. 
• Collaborative Environment: Work alongside engineers, project managers, and other professionals who value teamwork, communication, and delivering great work for our clients. 

Compensation 

The base salary range for this role is $28-$35 per hour, determined by experience, education, and skills. KPFF also offers performance-based bonuses to recognize outstanding contributions. Additional details about the full compensation package will be provided during the interview process. 

Benefits 

KPFF offers a comprehensive benefits package designed to support your health, financial well-being, and long-term career. 

KPFF Employee Benefits include: 

• 401(k) retirement savings plan with employer contribution (regardless of employee contribution) 
• Medical insurance (two plans available to choose from) 
• Dental insurance 
• Vision insurance 
• Health Savings Account (HSA) with employer contribution 
• Healthcare and Dependent Care Flexible Spending Accounts (FSA) 
• Life insurance 
• KPFF Paid Family Leave 
• Short-term and long-term disability insurance 
• Paid holidays (including two floating holidays) 
• Paid time off (vacation, sick, jury duty) 

KPFF Consulting Engineers participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

KPFF Consulting Engineers is an equal opportunity employer and considers all qualified applicants for employment without regard to race, color, creed, ethnicity, national origin, religion, marital status, sex/gender (including sexual orientation or gender identity), pregnancy, veteran status, citizenship status, physical or mental disability, or any other protected basis.