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Summary of Primary Functions: The Buyer is responsible for sourcing, purchasing, and coordinating the delivery of materials, equipment, tools, rentals, and services required to support industrial machinery installation, factory relocation, engineering, and project operations. This position works closely with Project Managers, Superintendents, Operations, Engineering, Finance, and vendors to ensure project requirements are purchased at competitive prices and delivered according to project schedules.
The Buyer plays a key role in controlling project costs, maintaining supplier relationships, resolving procurement and delivery issues, and ensuring materials and services are available when and where they are needed.
Essential Duties and Responsibilities
Duties and responsibilities include, but are not limited to:
- Purchase materials, equipment, tools, rentals, consumables, and services required for industrial installation and project operations.
- Review purchase requisitions, project requirements, specifications, drawings, scopes of work, and material lists to determine purchasing needs.
- Obtain and evaluate vendor quotations based on price, availability, quality, lead time, freight, and project requirements.
- Negotiate pricing, payment terms, delivery schedules, freight costs, and other commercial terms with suppliers.
- Prepare, issue, and maintain accurate purchase orders in accordance with company purchasing procedures.
- Coordinate purchasing activities with Project Managers, Superintendents, Engineering, Operations, and jobsite personnel.
- Monitor open purchase orders and proactively follow up with suppliers to ensure materials and equipment arrive according to project schedules.
- Expedite critical and long-lead materials to prevent project delays or downtime.
- Identify alternative suppliers, materials, or purchasing solutions when availability or lead-time issues arise.
- Maintain strong working relationships with approved suppliers, manufacturers, rental companies, subcontractors, and service providers.
- Assist with developing and maintaining an approved vendor and supplier network.
- Evaluate supplier performance related to pricing, quality, responsiveness, delivery, and service.
- Research new suppliers and obtain competitive bids to improve pricing and reduce procurement risk.
- Verify purchase orders against vendor acknowledgments, invoices, packing slips, and other purchasing documentation.
- Investigate and resolve discrepancies involving pricing, quantities, damaged materials, incorrect shipments, invoices, and deliveries.
- Coordinate returns, replacements, credits, and warranty claims with suppliers as necessary.
- Maintain accurate procurement records, purchase orders, quotations, vendor information, and supporting documentation.
- Track project purchasing commitments and assist Project Managers with monitoring procurement costs against project budgets.
- Identify opportunities for cost savings, supplier consolidation, volume discounts, and improved purchasing processes.
- Coordinate with Accounts Payable and Finance to resolve invoice and payment discrepancies.
- Support emergency and time-sensitive purchasing requirements for active jobsites.
- Coordinate freight and delivery requirements for materials and equipment being shipped to project locations.
- Ensure purchased materials and services meet applicable project, customer, safety, and quality requirements.
- Maintain awareness of market conditions, material pricing, supply-chain constraints, and lead-time risks that could affect projects.
- Assist with procurement planning for upcoming projects to identify long-lead materials and purchasing requirements in advance.
- Ensure purchases are properly authorized, coded, documented, and assigned to the appropriate project or cost center.
- Follow company purchasing policies, approval requirements, and internal controls.
- Perform other procurement and operational duties as assigned.
Contacts (Internal and External): Internal and External.
Experience, Qualifications, and Key Competencies
- High school diploma or equivalent required.
- Associate or bachelor's degree in Supply Chain Management, Business, Construction Management, Procurement, or related field preferred.
- 2–5 years of purchasing, procurement, supply-chain, construction, manufacturing, or industrial experience preferred.
- Experience supporting industrial construction, machinery installation, manufacturing, engineering, or project-based operations strongly preferred.
- Experience working with purchase orders, vendor quotations, project budgets, and material procurement preferred.
Key Competencies:
- Strong negotiation and vendor-management skills.
- Ability to understand technical specifications, material requirements, and project needs.
- Strong organizational skills with the ability to manage multiple projects and purchasing priorities simultaneously.
- Ability to work effectively in a fast-paced, deadline-driven project environment.
- Strong analytical and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to identify procurement risks and proactively resolve supply or delivery issues.
- Understanding of purchasing principles, cost control, inventory, freight, and supplier management.
- Proficiency with Microsoft Office, particularly Excel and Outlook.
- Experience with ERP, purchasing, accounting, or project-management systems preferred.
- Ability to develop effective relationships with vendors, project teams, field personnel, and internal departments.
This job description is not a contract for employment. Employment with Beck & Pollitzer USA is at will and may be terminated by either party at any time, with or without cause or notice, in accordance with applicable law.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic as established by law. If you require assistance or an accommodation to complete a job application, please contact our Human Resources Department at usa.hr@beck-pollitzer.com or by calling (864) 574-6551.
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