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Responsibilities
(All need not be performed in a given position. Other related activities may be performed although not listed.) Types correspondence, reports, and confidential evaluations of the professional staff either from rough or finished copy; Types correspondence or emails, agendas, and minutes of meetings; Composes and types routine letters of inquiry or response for the principal; Assists the principal and professional staff in preparation of reports, bulletins, and registration notices by supplying and organizing material and clerical personnel; Supervises the maintenance of various school files and records, including daily student attendance reports, posting of grades; Files and updates school office materials, including confidential correspondence, memoranda, reports; Serves as the contact person for central office, the faculty, custodial, lunchroom and transportation staff, students, parents and the general public; Accepts telephone and other communications for the principal and screens phone calls; Keeps attendance records of professional and support services staff, and requests for leaves of absences, sick and personal days; Serves as a receptionist by screening visitors, announcing appointments and scheduling appointments; Operates the switchboard or answers telephones; Operates a variety of office equipment such, as a personal computer, calculator and photo copier; Sorts, checks, and distributes payroll checks; Issues monies from petty cash and keeps records of issuance; Schedules use of school buildings by the faculty, students, civic or adult education groups; Supervises clerical staff and student aides in the performance of assigned work; Instructs clerical staff in office practices and use of equipment; Supervises requisitioning of supplies and preparation of vouchers; Assists with preparation for faculty meetings by notifying attendees, reserving rooms, developing agendas, etc. FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS: Thorough knowledge of office terminology, procedures and equipment; good knowledge of English grammar and composition; good knowledge of business arithmetic; ability to operate word processing and data entry equipment at a satisfactory rate of speed; ability to utilize word processing database and spreadsheet programs; ability to operate data entry equipment from rough draft or finished copy; good knowledge of a variety of computerized databases; ability to assign and supervise the work of clerical staff; ability to edit written material for grammatical and compositional errors; ability to compose routine correspondence; ability to file material and maintain currency of files; organizational ability; ability to collect and organize data; ability to understand and carry out complex oral and written directives; ability to communicate effectively orally and in writing; ability to deal effectively with the public, parents, students, professional and support services staff, ability to complete purchasing forms; record keeping ability; good judgment in solving relatively complex clerical problems; physical condition commensurate with the demands of the position.Qualifications
Graduation from high school or possession of an equivalency diploma, plus EITHER: (A) Graduation from a regionally accredited or New York State registered college or university with an Associates degree in Secretarial Science plus two (2) years paid full-time or its part-time equivalent experience in office clerical or secretarial work; OR, (B) Graduation from a regionally accredited or New York State registered college or university with an Associates degree plus three (3) years of paid full-time or its part-time equivalent experience as defined in (A) above; OR, (C) Four (4) years paid full-time or its part-time equivalent experience as defined in (A) above; OR, (D) An equivalent combination of education and experience as described in (A), (B), and (C) above. NOTE: Additional college-level training beyond the two (2) years may not be substituted for the experience requirements. NOTE: Experience as a Teller, Cashier or Sales Clerk will not be considered office clerical or secretarial experience. SPECIAL REQUIREMENT: If you are appointed, you will be required to have a valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the job.Learn more about this Employer on their Career Site
