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Role and Responsibilities
As a member of the Human Resources Department, the Senior Payroll Specialist will ensure complete and accurate processing of both weekly and bi-weekly payrolls for the assigned staff and region(s).
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Essential Functions
- Gather and review time worked records to ensure accuracy and completeness
- Process accurate and timely payroll for assigned staff and region(s)
- Manage adjustments to pay for rate changes, bonuses, and incentives
- Process wage garnishments as needed
- Prepare overtime and statistical reporting for managementÂ
- Maintain accurate records of payroll documentation and transactions
- Review all payroll tax returns for accuracy including W-2s
- Record third party sick pay in payroll system quarterly
- Prepare wage verification notices when needed
- Primary resource to managers and employees to provide timely and efficient problem resolution with payroll questions and issues
- Provide training to managers and employees regarding time keeping and payroll
- Maintain confidentiality regarding employee records
- Maintain compliance with applicable state and federal laws
- Assist with and act as back-up to other payroll roles as needed
- Other responsibilities as assigned
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This job description reflects management’s assignment of essential functions; and nothing in this herein restricts management’s right to assign or reassign duties and responsibilities to this job at any time.
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Education Requirements
- Associate’s Degree required
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Qualifications and Requirements
- Minimum two years of payroll processing (computer based) experience required
- Working knowledge of ADP WorkForceNow preferred
- Working knowledge of Microsoft Office required
- Ability to work in a fast-paced environment while multitasking and maintaining accuracy
- Ability to work under deadlines
- Excellent communication skills: written and verbal are essential
- Ability to be a collaborative team player and work effectively with all departments
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Work Environment
The Senior Payroll Specialist is primarily in an office setting and may be exposed to outdoor conditions.
The working conditions are classified as sedentary work:
- Sedentary work - Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time.
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Physical Requirements
The following is a description of the physical requirements on a daily basis for the Senior Payroll Specialist. While performing the duties of the job the employee is regularly expected to:
- Stand
- Sit
- Hear
- Walk
- Talk
- Stoop or kneel
- Repetitive motion
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This is not necessarily an exhaustive list of all responsibilities, duties, skills, efforts, requirements or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned.
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