Administrative Assistant

Job DetailsJob Location: Prescott Valley, AZ 86314Salary Range: $25.00 - $26.00 HourlyJob Shift: DayPOSITION SUMMARY The Administrative Assistant provides support to the finance, accounting and some sales function. Supporting the BOM.   RESPONSIBILITIES include but are not limited to the following: • Assist with accounts payable (A/P) and accounts receivable (A/R) process. • Recording and processing invoices, bills, and payments. • Establish and maintain ongoing procedures to • Collect and review financial data necessary for billing and accounting support services, ensuring alignment with business performance goals, deadlines, and reporting requirements • Reconciling financial statements and accounts. Assist with new move ins and resident retention  • Assist in preparing financial reporting and summaries. • Maintain accurate financial records and documentation. • Conduct data entry and administrative tasks related to accounting. • Provide support at the front desk and assist the Sales team in generating new move-ins • Maintain accurate employee personnel records, including payroll information, personnel files, and training documentation • Ensure timely and accurate data entry related to employee training and compliance records • Provide support during audits or financial reviews, as necessary. • Supervisory Responsibility: Some QualificationsQUALIFICATIONS • Education & Experience: o Must possess a minimum of a high school diploma or equivalent, associate degree or o higher in accounting, finance, or related field, preferred. o Proficiency in using accounting software is highly desirable. Business Office experience    • Knowledge, Skills & Abilities: o Understanding of basic accounting principles and concepts. o Familiarity with financial regulations and compliance standards. o Understanding of accounts payable/receivable process, reconciliations, and financial o reporting. o Strong numerical aptitude, analytical and problem-solving skills. o Exceptional communication skills in English, enabling effective interaction with residents and staff through both verbal and written means. o Ability to work independently as well as collaboratively in a team environment. o Excellent computer skills including a high degree of proficiency in Microsoft Word, Excel, Google, and accounting software. o Ability to multi-task, prioritize and have excellent time management skills   • Standard Requirements: o Must meet the assisted living requirements for criminal history screening. o Must have sincere interest in providing quality and innovative care for seniors. o Ability to understand the policies and procedures of the Community including emergency plans. o Follow mandatory reporting requirements and Resident Rights. o Ability to work as a team. o Ability to maintain confidentiality at all times.   • Certificates & Licenses: None