Staff Accountant

Job Overview:

The Staff Accountant supports the Controller and Senior Accounting leadership by performing core accounting functions and assisting with the monthly close process. This role is responsible for ensuring accurate financial data through journal entries, reconciliations, and financial reporting support within Spruce and Excel.

The Staff Accountant serves as a key link between transactional accounting activities and financial reporting, working closely with Accounting Associates to resolve discrepancies, maintain clean records, and support timely, accurate financial statements.

This position requires strong analytical skills, attention to detail, and the ability to work within established accounting processes while identifying opportunities for improvement.

Responsibilities and Duties

General Ledger & Journal Entries

• Prepare and post routine journal entries including recurring entries, accruals, reclassifications, and adjustments in Spruce.
• Review supporting documentation to ensure accuracy and proper accounting treatment.
• Assist in maintaining consistency in coding and posting practices across the accounting team.

Account Reconciliations & Controls

• Perform monthly reconciliations for assigned balance sheet accounts including bank accounts, clearing accounts, deposits, and suspense accounts.
• Investigate reconciling items and discrepancies and resolve issues in a timely manner.
• Maintain clear documentation and audit-ready support for all reconciliations.

Month-End Close & Financial Reporting Support

• Support the month-end close process by completing assigned checklist tasks, pulling system reports, and gathering supporting documentation.
• Assist in preparing monthly financial statements and management reports, including Excel schedules and supporting workpapers.
• Ensure financial data is complete, accurate, and submitted in accordance with close deadlines.

Cross-Functional Accounting Support

• Partner with Accounting Associates to resolve AP and AR coding issues, unapplied cash, and data discrepancies.
• Support inventory-related accounting activities as assigned, including reconciliations, adjustments, and variance analysis.
• Assist with fixed asset tracking, additions, retirements, and depreciation support.
• Provide sales and use tax support and other regulatory reporting assistance as required.

Process Documentation & Continuous Improvement

• Maintain and update SOPs and process documentation for assigned accounting functions.
• Identify inefficiencies or recurring issues and recommend process improvements.
• Assist with special projects, audits, and ad hoc reporting requests.

Support & Team Coordination

• Work collaboratively with all departments, team members and management.
• Support any function or area based on business needs, no role silos.
• Adjust to schedule changes, task changes, and shifting priorities.
• Perform additional duties as assigned to support overall operations.

Training & Development

• Participate in training programs, including accounting, safety, product knowledge, and SOPs.
• Apply training in daily work and consistently demonstrate improvement in accuracy, efficiency, and safe operation.
• Assist in the training of new employees when requested.