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- Interprets rules, policies, and procedures affecting the District purchasing operations.
- Orients staff on obtaining quotes, establishing vendors, purchase requisition process, and steps needed to produce purchase orders.
- Communicates with, but not limited to, district staff, vendors, and agencies to assure the accuracy as it relates to purchasing and district travel.
- Provide support and guidance for staff in using the purchase requisition module in iVisions.
- Receives requisitions for processing, but not limited to, a variety of services which includes supplies, equipment, and service contracts. Completes the final review to produce purchase orders.
- Receives and reviews incoming purchase and district travel requisitions, assigns account codes, and verifies purchasing is incompliance with the Uniform System of Financial Records (USFR).
- Obtains price and delivery estimates from current vendors associated to purchase of route items.
- Organizes vendor files containing contact information, delivery, cost, tax, and quality performance, and other information that supports purchasing.
- Maintains detail and accurate record of active files of all purchasing agreements and contracts, ensuring that balances reflect completed transactions, work-in-progress, and anticipated needs.
- Prepares vendor list, contact information, advertising sources, and other information to support a bid announcement.
- Plan and prioritize work to meet schedules and timelines.
- Performs a variety of clerical support to the district purchasing role.
- Assists in the year-end inventories by inputting and reconciling of recorded versus physical differences. Documents transactions to support annual audits.
- Cooperates and works with auditors, and provides information to them as required
- Performs other duties as assigned.
- Associate's degree in Purchasing, Business, or other closely related field, required.
- Three (3) years of experience in purchasing support and record-keeping, and background in working with contracts and inventory control within a purchasing or distribution environment, required.
- Must have a working knowledge of standard business equipment including Mac and PC’s, proficient with Microsoft Office Suite (Word, Excel, PowerPoint, OneNote, etc.) and the Google platform.
- Must be able to plan and prioritize work to meet schedules and timelines.
- Skill in working in an environment subject to frequent interruptions, quickly changing priorities, and occasionally limited directions.
- Skill in communicating courteously and professionally, both orally and in writing while working with the employees and the general public.
- Must have proven successful employment record.
- Health Care Plan (Medical, Dental & Vision)
- Life Insurance (Basic, Voluntary & AD&D)
- Mental Health Benefits for employees and dependents (Calm and Modern Health)
- Retirement Plan
- Paid Time Off (Vacation, Sick & Public Holidays)
- Short Term & Long Term Disability
- Training & Development
- Employee Assistance Program
- Professional Development
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