Accounts Receivable Assistant/Receptionist

Description

POSITION SUMMARY: 

Represent the accounting department to the rest of the ministry serving a variety of employee and departmental financial needs. Greet guests that come to accounting as well as answer phones. Deposit special and miscellaneous revenue and record properly in accounting system. Work under minimal supervision.

PRIMARY DUTIES AND RESPONSIBILITIES:

•  Responsible for accurately maintaining the Accounts Receivable system on a daily basis.
•  Manage a variety of cash receipts, bank transactions and prepare appropriate bank deposits.
• Assist AP in the collection and recording of Employee expense advances.
• Responsible for answering phone calls and taking messages.
• Greet all accounting guests and direct them to the appropriate area as well as answer general questions.
• Sort and distribute all incoming mail for the department twice a day.
• Provide various employee services such as personal check cashing, stamp and ticket sales.
• Maintain front desk petty cash fund.
• Responsible to order and receive all office supplies and departmental purchases.
• Responsible to place repair and maintenance calls for office equipment in department.
• Deposit and reconcile food service and Word Works sales
• Assist in the Maintenance of new Inventory Items & Product Offers/Promotions in ERP and CRM systems.
•  Evaluate monthly BVOV Magazines for percentage of fundraising content.

Requirements

JOB REQUIREMENTS:

Education and Experience:

• High school education or equivalent. Some college level accounting coursework preferred.
• Prefer 2 years experience as an accounts receivable clerk and experience in an office environment, preferably in an accounting office.

Knowledge, Skills, and Abilities:

• 10 key by touch (10,000 key strokes).
• 45 wpm required in typing.
• Basic knowledge of word processing.
• Advance knowledge of Excel.
• Good communications skills are required
• Highly organized and very flexible.
• Must be very confidential.
• Maintain a professional, cooperative, yet personable attitude.

EQUIPMENT TO BE USED:

• Desktop Computers, calculators, fax machine and copy machine.

TYPICAL PHYSICAL DEMANDS:

• Must be able to sit at a desk for up to 7.5 hours.
• Must be able to stand, stoop or bend at times.
• Must be able to push, pull or carry heavy equipment.
• Most work assignments require a moderate volume of data entry into a PC.

TYPICAL MENTAL DEMANDS: 

• Ability to give, receive and analyze information.
• Must be very organized and require minimum instruction.
• Must be detailed, organized and communicative.
• Requires ability to multi-task.
• Must relate and interact with people at all levels.

WORKING CONDITIONS: 

• Work in a normal office environment.
• Receive non-related work assignments required by processing volume changes.

OTHER:

• Born again believer and must adhere to the doctrines of this organization as upheld by Kenneth and Gloria Copeland and their appointed representatives
• Must work well with others, as a team and according to Romans 16:17, must not cause dissension and division
• Must maintain a good attendance record

DISCLAIMER:

This job description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills, efforts and working conditions associated with this position. It does however reflect the principal job element of this position. This job description does not constitute a contract for employment.