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Benefits:
- 401(k)
- 401(k) matching
- Company parties
- Competitive salary
- Health insurance
- Paid time off
- Profit sharing
Staff Accountant & People Ops Administrator (ADP • QBO • Procore) — Controller Track
Location: Orlando, FL 32819
Type: Full-time
Reports to: Controller
Team: Lean back office (Controller + you) supporting ~40 employees
Type: Full-time
Reports to: Controller
Team: Lean back office (Controller + you) supporting ~40 employees
The role
We’re bringing accounting and HR administration fully in-house. This role is for a hands-on operator who can run core accounting workflows, support payroll and HR admin, and improve systems through automation and process design. You’ll partner directly with our Controller and have a clear growth path into expanded responsibility over time.
This is not a “keep the seat warm” job. It’s real ownership, fast learning, and measurable outcomes.
What you’ll own (Accounting)
Accounts Payable + Vendor Management
- Own AP intake and processing: coding, approvals, vendor communication, documentation
- Maintain clean vendor/subcontractor files and consistent controls
- Build a predictable weekly AP rhythm and reduce fire drills
Payroll Support (ADP)
- Coordinate payroll inputs and cutoffs (time/changes/deductions) for ~40 employees
- Support payroll processing with ADP and resolve payroll issues quickly and accurately
- Track and process employee changes that impact payroll/benefits
Bank Feeds + Reconciliations (QBO)
- Manage transaction hygiene: receipts, coding rules, approvals, follow-ups
- Monthly bank and credit card reconciliations with clean supporting schedules
Month-End Close Support
- Execute close checklist items, supporting schedules, and reconciliations
- Help produce timely month-end financials with fewer surprises
Construction Ops Finance Support (Procore + QBO)
- Support job-costing workflow and ensure proper coding/visibility
- Partner with PMs to keep cost data clean and actionable
What you’ll own (HR Admin / People Ops)
This is operational HR administration, not “HR strategy.”
- Onboarding logistics: paperwork, checklists, file setup, systems access, first-week readiness
- Offer letter/admin support: templates, e-sign, document collection
- Benefits/admin coordination: employee changes, enrollments, vendor coordination
- Maintain employee files, acknowledgements, compliance items, key dates
Automation & streamlining (core expectation)
We want someone who does the work and improves the work:
- Standardize intake (shared inbox/forms), naming conventions, and documentation
- Create SOPs, checklists, and recurring task cadences (AP, payroll, close, onboarding)
- Build approval routing and reduce back-and-forth
- Improve reporting visibility (aging, close status, issue trackers, dashboards)
Tech stack
- Payroll: ADP
- Accounting: QuickBooks Online (QBO)
- Operations/Job Costing: Procore (integrated with accounting workflow)
What we’re looking for
Required
- 5–10 years accounting operations experience (construction a plus, not required)
- Strong AP + reconciliations + month-end support fundamentals
- Experience coordinating payroll runs (ADP experience preferred)
- High ownership, accuracy, and deadline discipline (you close loops)
- Tech-forward: comfortable learning systems quickly and improving workflows
- Strong communicator with vendors, PMs, and leadership
- 4 year accounting related degreeÂ
Preferred
- QBO power-user (bank rules, recurring transactions, audit trails, reporting)
- Procore exposure or job-costing familiarity
- HR admin experience (onboarding/benefits coordination)
- Experience documenting processes and implementing automation
What success looks like (first 90 days)
- AP is predictable, clean, and current—no vendor surprises
- Payroll support runs smoothly with clean cutoffs and minimal corrections
- Reconciliations are timely and month-end close stays on schedule
- Onboarding is consistent and documented (no “tribal knowledge”)
- You implement 3+ workflow improvements that reduce manual work and rework
Compensation & growth
- Competitive salary + benefits based on experience
- High visibility, real responsibility, and a clear runway into senior accounting/Controller-track work
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