Accounts Payable Clerk Home Builder

Job DetailsJob Location: OC - Ocala, FL 34481Position Type: Full TimeJob Category: AccountingJob Summary/Overview The Accounts Payable (AP) professional in a home builder’s organization is responsible for managing the full payment cycle for vendors, subcontractors, and suppliers, ensuring accuracy, compliance, and timely disbursements. This role supports project budgets, maintains strong vendor relationships, and contributes to the company’s financial health. Essential Duties and Responsibilities The following statements describe the principal functions of this position and the scope of responsibility, but should not be considered an all-inclusive listing of work requirements. Individuals may be expected to perform other duties as assigned, including working in different areas to cover absences or balance the workload. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Invoice Processing & Verification • Receive, review, and process invoices from vendors, subcontractors, and suppliers, as well as overhead expenses. Payment Scheduling & Execution • Prepare and run checks according to approved schedules, monitor payment terms, and take advantage of discounts. Vendor & Subcontractor Management • Maintain vendor/subcontractor accounts, update contact and tax information (e.g., W-9s), and track lien waivers and certificates of insurance. Reconciliation & Controls • Reconcile vendor statements monthly, resolve discrepancies, and ensure all documentation is complete and compliant with construction. Cost Allocation • Assign expenses to the correct cost centers or projects, often using cost codes in construction accounting. Documentation & Recordkeeping • Organize and maintain accounting records, correspondence, and supporting documents in accounting software and accounting file systems. Cross-Functional Collaboration • Work with project managers and finance to ensure timely payments and resolve billing issues Compliance & Reporting • Follow company policies, state regulations, and lien laws; support reporting needs for management and audits. • Performs other duties as assigned. Qualifications (Education, Experience, Technical Skills) Education and Experience: • Associate's degree in Accounting or Business Administration preferred • 1-3 years of multi-company experience required • Additional experience in spreadsheets, word processing programs, and a familiarity with sales and use taxes is required Skills and Knowledge: • Proficiency in accounting software Sage, Timberline, QuickBooks, and Microsoft Excel (formulas, pivot tables). • Collaborates with finance, procurement, and project teams to ensure smooth operations. • Fast-paced, with deadlines tied to project timelines and payment cycles • Understanding of construction accounting principles, percentage-of-completion accounting, and cost code allocation. • Computer skills, including Microsoft Office, required • Must be able to read, analyze, and interpret general business and professional procedures and governmental regulations. • Ability to read, analyze, and interpret reports Personal Attributes: • Strong interpersonal skills • Honesty and integrity • Self-starter • Inquisitive, detail-oriented • Ability to multitask • Well organized and efficieQualificationsColen Built Development provides equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and expression, genetic information, marital status, status about public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, Colen Built Development will provide reasonable accommodations for qualified individuals with disabilities in a drug-free workplace.