Vehicle Fleet Coordinator

Position Overview:

Grand View Lodge is looking for a detail-oriented, mechanically inclined Vehicle Fleet Coordinator to manage the operation, maintenance, and coordination of our resort vehicle fleet. You'll own the full lifecycle of fleet management; from tracking usage and scheduling maintenance to making purchase recommendations and ensuring every vehicle is road-ready, properly licensed, and well-documented. This is a role for someone who takes pride in keeping things running smoothly and sees the value of a well-maintained fleet as part of delivering a great guest and associate experience.

About Grand View Lodge & Cote Hospitality 

For over 100 years, Cote Hospitality has crafted transformative guest experiences across world-class resorts and camps. At Grand View Lodge, that means exceptional wellness woven into a full resort lifestyle, golf, dining, events, and more, all grounded in our CoteCares culture of belonging, respect, and shared purpose. We're invested in your growth here: this role comes with real opportunity to advance and expand your skills within our Safety & Security department.

Duties & Responsibilities: 

• Maintain a complete, accurate inventory of all fleet vehicles — cars, trucks, vans, and other resort transportation assets.
• Manage the vehicle issuance system, ensuring all personnel checkouts are tracked and all vehicles are accounted for at all times.
• Track usage, fuel consumption, and mileage across the full fleet; maintain scheduled maintenance logs and set up oil change schedules proactively.
• Conduct quarterly drive inspections of all vehicles and photograph each vehicle to document condition.
• Make clear, well-documented recommendations on vehicle repair, replacement, or retirement based on inspection findings and usage data.
• Make purchase and lease recommendations for future fleet needs based on business levels and operational demands.
• Manage vehicle licensing tabs, ensuring all registrations are current and compliant.
• Apply company logos and branding to vehicles as needed.
• Maintain control of all spare keys across the fleet.
• Perform minor vehicle repairs as needed and coordinate with vendors for larger repairs.
• Read and follow chemical labels and submit accurate written reports and assessments as required.
• This is a resort hospitality role; availability on weekends, holidays, and extended hours during peak seasons is required.
• Other duties as assigned.

What you bring:

• 3 years of experience in transportation, fleet, or related operations management; preferably at a multi-site company.
• General auto mechanic knowledge and hands-on comfort with vehicle inspection and minor repairs.
• Strong attention to detail and organizational skills; you keep meticulous records and nothing slips through the cracks.
• Proficiency in Microsoft Office, with strong Excel skills for inventory tracking and scheduling; basic computer knowledge for scheduling and reporting.
• Ability to manage multiple priorities, meet deadlines, and work flexible hours as operational needs arise.
• Physical ability to lift over 50 lbs occasionally, and to stand, climb stairs, reach, and bend as needed in the course of fleet inspections and minor repairs.
• A valid driver's license with a clean record; required.
• Hospitality or resort experience is a plus.

Why join us:

You'll be part of a team that genuinely invests in its people. CoteCares isn't a tagline, it's how we show up for each other every day. You'll have the tools, support, and team culture to do your best work, with real opportunity to grow your career across the entire Cote Hospitality organization.

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