Project & Program Management II

Role Overview

We are seeking an operational specialist to support the Google Meet
Hardware (Rooms) team in New York City. This role will own end-to-end
hardware inventory lifecycle tracking, physical setup and maintenance of
the NYC testing lab, and procurement/budget support for hardware orders and
vendor contracts. The ideal candidate is detail-oriented, comfortable
working with physical hardware and enterprise ERP/procurement systems, and
proactive in maintaining a clean, fully operational lab environment.

*Key Responsibilities**

1. Hardware Inventory Lifecycle & Asset Management*

   - *Asset Ingestion & Tracking:* Intake all incoming prototype, dogfood,
   and production hardware into inventory tracking tools (SAP Prod / Agile /
   gPLM). Record serial numbers, MAC addresses, asset tags, and assign
   appropriate Project Codes (e.g., brand new MP, dogfood, development,
   trusted tester).
   - *Inventory Trackers & Spreadsheets:* Maintain and update primary
   hardware inventory trackers (NYC Hardware tracker, GPN Index, Rooms QA
   inventory) to ensure real-time accuracy of device locations, statuses, and
   assignees.
   - *Audits & Reconciliation:* Perform bi-weekly physical inventory
   counts/audits across storage rooms, lab benches, and desk areas. Reconcile
   discrepancies between physical counts and system records.
   - *Disposal & E-Cycling (Dispo):* Coordinate quarterly hardware purges,
   routine lab cleanup, and e-recycling workflows via GUTS and secure disposal
   partners (SLS/SIMS). Properly categorize, de-register, update status to
   "Retired" in SAP Prod, and stage hardware in designated disposal bins.
   - *Check-in / Check-out Support:* Manage asset returns and reassignments
   for cross-functional team members (SWE, QA, PM, UX).

*2. NYC Lab Setup, Device Provisioning & Lab Maintenance*

   - *Unboxing & Mechanical Assembly:* Unbox, assemble, mount, and cable
   new Meet Hardware kits, compute boxes, touch controllers, cameras,
   microphones, soundbars, and peripheral accessories.
   - *Room & Bench Setup:* Deploy and configure Meet Hardware test setups
   (Small, Medium, Large room configurations) across lab benches and test
   rooms in the NYC facility.
   - *Device Provisioning & Network Connectivity:* Ensure devices are
   properly powered, enrolled into appropriate test domains/Armada fleet,
   connected to the CE/test corporate network, and updated to designated
   ChromeOS / Meet software builds.
   - *Day-to-Day Lab Readiness:* Maintain the NYC lab in an "always-ready"
   state:
   - Verify all test stations, displays, peripherals, and compute units are
   powered on, connected, healthy, and ready for immediate engineering and QA
   use.
   - Continuously organize lab benches, power rails, cabling, and staging
   shelves.
   - Triage basic device power, cable, or network connectivity issues
   before escalating to engineering.

*3. Procurement & Budget Operations*

   - *Purchase Order (PO) Creation:* Initiate and manage POs for hardware
   purchases, OEM test units (Logitech, Poly, etc.), lab equipment, and
   third-party vendor services through Google procurement tools (Buying Hub /
   Navigo).
   - *Risk Assessments & Compliance:* Execute risk assessments in Navigo
   and ensure proper compliance categorization prior to PO submission.
   - *Budget & Contract Tracking:* Track PO approvals, burn rates, and
   active vendor contracts against Cost Center 716 utilizing the internal
   contract and PO tracker.
   - *Invoice & Supplier Operations:* Coordinate with external suppliers
   (e.g., Gecko, NTT Data, Maverick Labels) and Google vendor onboarding
   systems (Spend/Ariba) to verify invoice accuracy, assist with receipt of
   goods, and route approvals.

*Required Qualifications & Experience*

   - *Experience:* 2+ years of experience in hardware lab management, IT
   asset management, logistics coordination, or IT operations.
   - *Hands-on Hardware Skills:* Comfortable unboxing, assembling,
   mounting, and cabling conference room hardware, displays, and peripheral
   electronics.
   - *Systems Proficiency:*
   - Prior hands-on experience using enterprise ERP/inventory tracking
   systems (e.g., SAP, Agile/gPLM).
   - Familiarity with enterprise purchasing/procurement systems (e.g.,
   Ariba, Buying Hub, Navigo, Coupa).
   - Proficiency with Google Workspace (Google Sheets, Docs, Drive).
   - *Organizational Skills:* High attention to detail with physical
   inventory tracking, serial numbers, and barcode auditing.
   - *Communication & Collaboration:* Excellent communication skills to
   interface with SWEs, QA, Program Managers, facilities teams, and external
   hardware vendors.
   - *Physical Requirements:* Ability to lift and move equipment up to
   35–50 lbs (displays, packaged hardware kits, dispo bins).

*Preferred Qualifications*

   - Familiarity with ChromeOS, Google Meet Hardware peripherals, or video
   conferencing systems (Logitech, Poly, Neat, Lenovo, etc.).
   - Experience working inside tech hardware testing labs, AV testing
   environments, or electronics engineering labs.
   - Prior experience managing vendor quotes, statements of work (SOWs),
   and cost center budget trackers.
 

Salary Range

• Please note that the salary information provided herein is base pay only (gross); it does not include other forms of compensation which may or may not apply to this specific position, namely, performance-based bonuses, benefits-related payments, or other general incentives - none of which are guaranteed, may be subject to specific eligibility requirements, and are wholly within the discretion of Astreya to remit.
• Further, the salary information noted above is a range that consists of a minimum and maximum rate of pay for this specific position. Where an applicant or employee is placed on this range will depend and be contingent on objective, documented work-related considerations like education, experience, certifications, licenses, preferred qualifications, among other factors.

Astreya offers comprehensive benefits to all Regular, Full-Time Employees, including:

• Medical provided through UHC (PPO, HSA, Surest options) / Medical provided through Kaiser (HMO option only) for California employees only

• Dental provided through UHC

• Nationwide Vision provided by UHC

• Flexible Spending Account for Health & Dependent Care

• Pre-Tax Account for Commuter Benefit/Parking & Transit (location-specific)

• Continuing Education and Professional Development via various integrated platforms, e.g. Udemy and Coursera

• Corporate Wellness Program provided by Goomi Group

• Employee Assistance Program

• Wellness Days

  401k Plan

• Basic and Supplemental Life Insurance

• Short Term & Long Term Disability

• Critical Illness, Critical Hospital, and Voluntary Accident Insurance

• Tuition Reimbursement (available 6 months after start date, capped)

• Paid Time Off (accrued and prorated, maximum of 120 hours annually)

• Paid Holidays

• Any other statutory leaves, paid time, or other ancillary benefits required under state and federal law