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POSITION SUMMARY
Act as the primary representative to the venue and tour for TPR. Will be responsible for ensuring a smooth event from load-in to load out on the day of the event and advancing all details prior.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Advancing:
Serve as the primary point of contact between the artist/tour and the host venue.
Advance logistics for each event, including stage dimensions, power requirements, generator rentals, catering, dressing rooms, parking, volunteers, sourcing labor & staffing and other day-of-show needs.
Track and manage expense budgets for catering, hospitality, and staffing.
Event Management:
Be the first on-site and last out, serving as the primary representative during events, including but not limited to the artist/tour, venue, onsite radio and tour sponsors.
Oversee the entire event setup, including assigning dressing rooms, supervising load in/out, training & managing volunteers, and setting up the box office and concessions.
Coordinate security briefings and ensure smooth financial and operational settlements between the venue, artist, and internal teams.
Ensure compliance with safety regulations, venue policies, and local ordinances.
Manage guest lists, VIP accommodations, and meet-and-greet logistics when required.
Manage daily schedules ensuring timely door opening, show start and finish times.
Emcee and stage announcements when applicable.
Hospitality & Artist Relations:
Ensure artist hospitality riders, catering, and accommodations are met per contract specifications.
Address any last-minute artist or crew needs to ensure a positive experience.
Assist in resolving any logistical or technical issues that arise during the event.
Settlement:
Prepare venue, and co-promoter settlements, reconciling all revenue and expenses to ensure accuracy.
Manage post-event financial reconciliation with both internal accounting and external stakeholders.
ABOUT THE CANDIDATE
Strong organizational and logistical planning skills to manage schedules, venues, and travel.
Excellent problem-solving abilities and adaptability in high-pressure situations.
Knowledge of tour routing, budgeting, contracts, and vendor negotiations.
Ability to coordinate with artists, crews, venues, and vendors efficiently.
Strong leadership and team management skills to oversee road crews, production staff, and local teams.
Proficiency in event production software, budgeting tools, and Google Suite.
Strong communication and interpersonal skills for liaising with stakeholders.
Understanding of live production elements (audio, lighting, video, staging, etc.).
QUALIFICATIONS
Bachelor’s degree in event management, music business, business administration, hospitality, or a related field (preferred but not required).
3+ years of experience in event management, tour management, event production, or artist relations.
Experience working in live events, concerts, festivals, or corporate activations.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
Frequent standing, walking, and moving for extended periods, often on uneven surfaces.
Lifting, carrying, and moving equipment, luggage, or promotional materials (typically up to 50 lbs).
Repeated bending, stooping, and reaching while setting up or organizing tour logistics.
Extended periods of sitting while traveling by plane, bus, or car between tour stops.
High mental and physical endurance due to irregular sleep schedules, long hours, and constant problem-solving.
Exposure to loud noise levels, bright lights, and large crowds.
Varied work conditions, including extreme temperatures, outdoor environments, and tight backstage spaces.
Unpredictable schedules with long days, late nights, and changing time zones.
Report to: Director of Events
Salary Range: $65,000 - $85,000
Classification: Exempt
Location: Nashville, TN preferred, or Costa Mesa, CA
Travel time: 40% - 50%
Benefits:
Health, Dental, Vision and Life Insurance
Short term & Long term disability insurance
Paid time off and paid company holidays
401(k) plan with company match
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