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Support the Artist Relations & Programming Strategy team with administrative and logistical tasks for ad hoc and ongoing projects and initiatives as they drive artist engagement via opportunities andperformances across Opry Entertainment Group (OEG). Reports to the Director of Artist Relations &Â Programming Strategy.
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- Coordinate weekly communication, research, scheduling, setup, and execution of the Opry's artist introduction program.
- Maintain artist database, including industry invitation lists, event RSVPs, and outreach lists.
- Maintain updated reports/spreadsheets for artist consideration, including research, data input, and distribution.
- Support team with calendar management and scheduling of internal and external meetings.
- Attend meetings and assist at on-site events as needed. Type agendas, record meeting notes, follow up on action items and provide regular reports on key metrics and trade publications/news items as directed.
- Process and route industry ticket purchases and other requests.
- Manage inventory of retail products and coordinate delivery of gifts to artists/industry, both on and off-site.
- Provide general editing and design coordination for department presentations and informational requests.
- Assist with the planning and coordinating of Opry shows, showcases, industry events, and concerts when needed. May include attending events off-site and during evening and weekend hours.
- Obtain and manage artist payment information and new vendor setup for restaurant/entertainment venue performances. Manage routine check requests and payments across locations; reconcile any cancellations or other discrepancies in payment. Assist with tracking and processing contracts/performance agreements.
- Process expense reports and assist with creating and reconciling other financial documents and reports.
- Update and track expenses for approved project budgets. Receive, code, and prepare invoices for signature, processing, and filing.
- Maintain office and supplies, process orders and shipping needs, and more.
- Perform other duties as assigned.
Qualifications
Education
- Bachelor's degree in Business Administration, Marketing, Communications, or related discipline preferred or equivalent additional experience required
Experience
- 2+ years of related administrative experience, preferably in the entertainment indu
Knowledge, Skills and Abilities
- Excellent written and verbal communication skills
- High degree of accuracy, superior attention to detail, and strong organizational skills are essential
- Working knowledge of the various facets of the music industry preferred
- Must be able to handle confidential matters with discretion
- Ability to coordinate multiple projects simultaneously with differing deadlines
- Proficient computer skills, including Microsoft Outlook, Word, PowerPoint and Excel
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