Administrative Support Coordinator

The Administrative Support Coordinator will support the Mission Integration Department which includes supporting the team and their work related to pastoral care services, ethics and formation activities, meetings and reporting, and advocacy efforts including team member and community events and contributions tracking.

The Admin Support Coordinator provides a wide variety of administrative (non-clinical) and staff support services for a leader or department such as creating & managing spreadsheets, organizes schedules, travel arrangements, generating expense reports, timekeeping, review/edit emails and correspondence, answers and screens phone calls and visitors/guests, ordering and stocking office supplies, takes meeting notes, submitting/processing paperwork. The Administrative Support Coordinator works at the direction of the reporting supervisor to complete moderately complex projects, may act as a mentor to more junior staff. This position suits experienced administrative coordinators or secretarial roles looking to take on more complex responsibilities.

Responsibilities

•    Manage timekeeping and generate financial reports.  
•    Book travel arrangements and organize schedules.  
•    Review and edit correspondence.  
•    Create and maintain spreadsheets.  
•    Answer and screen phone calls and visitors/guests.  
•    Order and stock office supplies.  
•    Take meeting notes and submit/process paperwork.  
•    Handle special projects as assigned.  
•    Mentor junior staff and complete moderately complex projects. 
•    Other administrative (non-clinical) duties as assigned 

Qualifications

Experience: 4 years in a secretarial or administrative assistant role.

Education: High School diploma or equivalent

Technical Skills and Competencies  
•    Strong customer service orientation with excellent interpersonal and communication skills.  
•    Proficiency in all Microsoft Office Suite programs, including building and maintaining spreadsheets.  
•    Effective time management, multitasking, and project coordination.  
•    Critical thinking, business correspondence proficiency, and judgment/decision-making abilities.  
•    Highly skilled in monitoring/assessing performance.