Workforce Development/ Safety

Description

The Administrative Assistant supports the Workforce Development (WFD) and Safety teams by tracking training sign-offs, updating personnel information in safety management systems, processing safety incident documentation, and maintaining accurate, organized, and up-to-date records. This role helps ensure employees complete required refresher courses and other training while providing both teams with reliable data for reporting and operational needs.

 PRIMARY RESPONSIBILITIES

· Provide administrative support to the WFD team, including entering training records and ensuring everyone has been trained who needs to be

· Provide administrative support to the Safety team, including filing incident reports and all associated information, preparing onboarding paperwork, and tracking and monitoring safety equipment

· Monitor required training, refresher courses, certifications, and expiration dates; notify appropriate team members of upcoming or overdue requirements.

· Organize and maintain electronic and physical files in accordance with company procedures and document-retention requirements.

· Perform routine data audits to identify missing, incomplete, duplicate, or inaccurate records and coordinate necessary corrections.

· Assist with scheduling training sessions, preparing training materials, maintaining attendance records, and distributing required communications

· Maintain accurate and up-to-date employee data in all relevant databases.

· Maintain strict confidentiality of employee information and HR or Safety related matters.

· Maintain departmental 5S housekeeping standards.

· Perform other related administrative duties as assigned.

Requirements

 NEEDED SKILLS

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

· Strong organizational skills and attention to detail.

· Excellent written and verbal communication skills.

· Ability to handle sensitive and confidential information with discretion.

· Strong interpersonal and customer service skills.

· Ability to prioritize tasks and meet deadlines in a fast-paced environment.

· Ability to work independently and as part of a team.

· Ability to maintain confidentiality.

· Exhibits strong attention to detail.

 PHYSICAL DEMANDS

· The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to stand, walk, lift and/or move up to 50 lbs., bend, use hands, and fingers for 8 + hours. (Overtime may be required)

WORK ENVIRONMENT

· The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Employees are subject to high noise levels, physical hazards due to moving equipment and machinery, Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PPE (Personal Protective Equipment) must be always worn.

EDUCATION

· Education: High School Diploma/GED required

· Experience: 1 years’ experience in an administrative role, preferably within an HR department

· Reading Ability: Must be able to read and understand English