Pharmacy Inventory Coordinator

Program: Pharmacy

Department: Health Services

Reports to: Associate Director of Pharmacy Operations

Schedule: Monday-Friday 7:30 AM to 4:30 PM

Status: Non-exempt

CENTER’S MISSION:  Building a world where LGBT people thrive as healthy, equal, and complete members of society.

DEPARTMENT SUMMARY:  The Los Angeles LGBT Center’s Department of Health Services is one of the nation’s largest and most experienced providers of LGBTQ-specialized primary care and related services, Our mission to help LGBTQ people lead healthier, happier lives is supported by our comprehensive array of client-centered services including primary care, mental health, psychiatry, sexual health, pharmacy, case management, nutrition, clinical research, housing services and a food pantry. The Center is one of a handful of Federally Qualified Health Centers in the nation specializing in serving LGBTQ people.

JOB SUMMARY: The Pharmacy Inventory Coordinator performs all aspects of inventory management including drug ordering, creating/maintaining drug profiles in Pioneer Rx, price updates, perpetual and quarterly inventories, oversees inventory/maintenance of the automated filling equipment, and drug returns through the reverse distributor for all pharmacy, dispensary and clinic medication rooms at various locations. The Pharmacy Inventory Coordinator is also a member of the 340B compliance team. 

ESSENTIAL FUNCTIONS

Inventory Management

•    Order, receive, and store all medications and supplies, including AM/PM orders and ScriptPro Robot items

•    Monitor and maintain appropriate inventory levels, accounting for back-ordered items

•    Perform monthly inventory counts and weekly perpetual inventory checks, including controlled substances and top 10 antiretrovirals (ARVs)

•    Conduct random stock verifications and adjust quantities in PioneerRx as needed

•    Remove and store expired medications separately; coordinate regularly with reverse distributor

•    Review drug usage and PAR levels to proactively identify and resolve inventory issues

•    Perform weekly drug backorder reviews and ensure proper documentation and communication

Data & Systems Management

•    Accurately enter and update medication data in PioneerRx in accordance with Center procedures

•    Maintain current system queues (e.g., ready for pick-up, ready for fill, return to stock)

•    Complete and reconcile inventory-related invoices

•    Maintain paperwork and filing systems in compliance with pharmacy laws

Medication Preparation & Dispensing

•    Prepare and fill automated dispensing equipment daily, including loading vials, labels, and related supplies

•    Complete floor orders, including purchasing and preparing items for pickup

•    Order and follow up on FOA (fill-on-arrival) items and communicate with clients as needed

•    Perform LAI (long-acting injectable) stock checks to ensure appointment readiness

Compliance & Quality Control

•    Ensure proper storage of all medications, including refrigerator and freezer items

•    Log and monitor refrigerator/freezer temperatures; respond to excursions and quarantine items as needed

•    Collaborate with clinic staff to ensure compliance with the 340B program

•    Participate in the 340B compliance team and support ongoing program requirements

Communication & Coordination

•    Communicate with vendors regarding damaged items and ensure timely resolution

•    Send weekly notifications to providers and staff about medication stock issues, especially for hormone therapies

•    Monitor and respond to all inventory-related chats and emails in a timely manner

•    Interact with patients, providers, staff, and external pharmacies in a professional and courteous manner

•    Assist Financial Coordinators with tasks as needed

•    Participate in meetings and collaborative discussions

General Support

•    Help maintain a clean, organized, and safe pharmacy environment

•    Perform other duties as assigned

QUALIFICATIONS

•    Knowledge of or experience working with the LGBTQ community and familiarity with issues of particular relevance to LGBTQ people

•    A passion for the Center’s work and its mission to make the world a better place for LGBTQ people

•    Current California Pharmacy Technician License; National Pharmacy Technician Certification preferred 

•    Minimum 2 years of experience in a high-pressure professional medical environment and ability to work some evenings and weekends

•    Strong inventory / 340b purchasing knowledge

•    Strong communication, organizational, and interpersonal skills with a high level of attention to detail

•    Ability to work with pharmacy applications and other software systems 

•    Working knowledge of Pioneer Rx preferred

•    Bilingual skills a plus (English/Spanish fluency preferred)

•    Demonstrated ability to work effectively with people of diverse races, ethnicities, nationalities, sexual orientations, gender identities, gender expression, socio-economic backgrounds, religions, ages, English-speaking abilities, immigration status, and physical abilities in a multicultural environment. 

The Los Angeles LGBT Center is an Equal Opportunity Employer and is committed to fostering diversity within its staff. Applications are encouraged from all persons regardless of their race, color, ancestry, national origin, sexual orientation, gender identity and expression, sex, pregnancy, childbirth and related medical conditions, religion, disability, age, military or veteran status, including status as a victim of domestic violence, assault or stalking, genetic information (including family medical history), political affiliation or activities, medical or health conditions, and marital status.

The Center requires that all staff working in Health Services clinical site locations receive the most up-to-date Influenza vaccinations and strongly recommends that staff also receive the latest COVID-19 vaccine. Staff not working at any of the Center’s clinical sites are encouraged to receive the latest COVID-19 and Influenza vaccines but are not required to do so. For more information, please contact jobs@lalgbtcenter.org.