Payroll Specialist

Duties

• Key Responsibilities
• Manage full-cycle payroll processing for 500+ employees on a bi-weekly basis.
• Process multi-state payroll while ensuring compliance with all applicable federal, state, and local wage and hour laws.
• Oversee payroll tax filings, reporting, reconciliations, quarter-end and year-end processing.
• Administer employee deductions, garnishments, benefits, wage assignments, and other payroll-related transactions.
• Review, audit, and process meal and rest period premium payments and labor compliance violations.
• Generate, analyze, and distribute payroll reports to Human Resources, Finance, and senior leadership.
• Partner closely with Human Resources to ensure accurate processing of new hires, terminations, pay rate changes, promotions, leaves of absence, benefits, and employee status changes.
• Ensure payroll records are maintained in compliance with company policies and regulatory requirements.
• Support internal and external payroll audits and recommend process improvements to increase efficiency and accuracy.
• Serve as the primary payroll subject matter expert and point of contact for payroll-related inquiries.

Qualifications

• Minimum 2+ years of progressive payroll experience
• Experience processing payroll for 500+ employees.
• Extensive knowledge of multi-state payroll processing, payroll tax regulations, wage and hour laws, and labor compliance requirements.
• Experience managing payroll deductions, garnishments, reconciliations, audits, and reporting.
• Proficiency with Microsoft Excel and payroll reporting.
• Advanced ADP Workforce Now Payroll experience required.
• Bilingual Spanish/English required, with strong verbal and written communication skills in both languages.
• Exceptional attention to detail, organizational skills, and ability to maintain confidentiality.
• Ability to work collaboratively with Human Resources, Finance, and Operations in a fast-paced environment.
• Experience managing multi-location payroll in a hospitality, restaurant, retail, or multi-unit environment preferred.

Physical Requirements:

• The ability to lift up 25 pounds regularly & un-assisted
• The ability to respond quickly to sounds
• The ability to move safely over uneven terrain or in confined spaces
• The ability to safely climb ladders