Supply Specialist 2, WCCF Internal only ( Lakeview)

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Supply Specialist 2, WCCF Internal only ( Lakeview)

Warner Creek Correctional Facility Lakeview, OR

Oregon Department of Corrections

This position is available for Warner Creek Correctional Facility (WCCF) current regular status employees of the Oregon Department of Corrections, Oregon Corrections Enterprises, or Oregon Board of Parole, Probation, and Post-Prison Supervision.

About the Job – Your Role

Warner Creek Correctional Facility is seeking a detail-oriented and reliable Supply Specialist to join our General Services Team. This position plays a critical role in ensuring that institutions, staff, and adults in custody (AICs) receive the supplies, property, and commissary items they need in a timely and accurate manner.

In this role, you will:

• Receive, request, store, ship, and record inventory at the outstation warehouse/commissary.
• Assign, instruct, and oversee work performed by AICs, including pulling supplies, loading trucks, and maintaining clean storage areas.
• Monitor, analyze, and reconcile computerized and physical inventories to ensure stocking levels are maintained.
• Forecast demand, reorder supplies, and rotate stock to minimize loss and waste.
• Inspect incoming shipments, resolve discrepancies with vendors or freight carriers, and prepare bills of lading.
• Package, wrap, label, and record products for shipment and delivery.
• Maintain and update computerized inventory systems (AFAMIS, TAG), including adding new products, recording transfers, archiving, and disposing of records.
• Communicate with staff and AICs regarding stock availability, ordering, and purchasing procedures.
• Drive state vehicles to pick up and deliver products.

This position is represented by American Federation of State, County, and Municipal Employees (AFSCME). This position may be eligible for Police & Fire (P&F) benefits through Public Employees Retirement System (PERS), as defined by statute.

Minimum Qualifications

Three years of stocking, storeroom or warehouse experience which included purchasing a variety of supplies, equipment or materials, maintaining inventory records, and shipping and receiving materials and equipment.

Adopted Date: 10/01/2007

Requested Skills

• Experience in warehouse, supply chain, or inventory management operations.
• Strong organizational and problem-solving skills.
• Ability to lead, supervise, and train AICs in work assignments.
• Knowledge of computerized inventory systems
• Strong communication skills and ability to resolve vendor or shipping issues.
• Experience with record-keeping, audits, and reconciliation of stock.

Application Information

• In the Work Experience section of your application make sure to include the dates and duties of all relevant positions and details to support how you meet these attributes. If you do not include education or work experience meeting the minimum qualifications, you will not be considered for the position. Only the candidates whose experience most closely matches the qualifications and requested skills of this position will be invited to interview. Applicants must meet the minimum qualifications on or before the job posting close date.
• The job posting closes at 11:59 PM (PDT/PST) on the close date. After you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference immediately following your submittal. These questions are necessary to complete the application process.
• Please monitor both your email and Workday account for updates regarding this recruitment.
• As part of our selection process, we may require additional assessment stages, such as written exercises, to further evaluate candidates’ qualifications. Meaningful participation in these exercises is required for all applicants moving forward in the process. Failure to complete the required exercise(s) within the specified timeframe will result in disqualification from consideration. All candidates who successfully complete these screening stages and meet the necessary requirements will advance to the next stage in the selection process.
• Please save a copy of this job announcement for reference, as it is not available for you to view after the announcement deadline.

Working Conditions

Must possess a valid Driver’s License.  Requires physical ability to perform heavy lifting for short duration on daily basis, load and off-load supply shipments during inclement weather conditions, to work in -20 degree storage unit; operation of equipment unique to warehouse operations, and subjected to hazards associated in accomplishment of assigned duties at the CDC, Institution Warehouses and Commissaries including control and custody of inmates.  Security regulations require skills and knowledge of daily custody and supervision of Work of this position is reviewed by a Manager (see organization chart) by way of oral/written daily, weekly, and monthly reports relative to warehouse operations. Purpose of the review is to assure supply operations accomplish the objectives and goals as mandated by Department of Corrections’ requirements for inmates assigned to the CDC and Commissary.  Must maintain a general knowledge of security procedures and guidelines.  Required reporting of all infractions of security regulations to immediate supervisor or security staff.  Achieve maximum compliance in control and accountability of security keys and tools.  Prevent the introduction of contraband that could be used by inmates as weapons or provide a means of escape from custody.  

About the Department

The Oregon Department of Corrections is responsible for over 12,000 adults in custody in 12 state prisons throughout Oregon. It advises and evaluates counties regarding administration of probation and parole programs supervising more than 24,000 offenders in Oregon communities. The mission is to protect communities, promote accountability, and transform lives.

The Oregon Department of Corrections serves a diverse and changing population of people who are incarcerated and on supervision. We commit to creating an organization both reflecting the diversity of the population we serve and ensuring all employees thrive in a culture of safety, trust, and belonging. We strive to be an anti-racist corrections system. Welcoming, inclusive, and respectful of all people. Free of discrimination, harassment, and retaliation.

The Department offers a variety of programs and opportunity to create a safe and healthy environment to for our staff, volunteers, and adults in custody. Joining the Oregon Department of Corrections is joining a team working for the benefit of our communities through innovative and proven correctional practices.

Benefits

The salary range listed above is for non-PERS qualifying applicants. PERS qualifying applicants may be eligible for an adjusted range to reflect an additional 6.95%.

The State of Oregon provides a generous benefit package, which includes:

• Family health, vision, and dental insurance
• Vacation, sick leave, and 11 paid holidays
• 21 days paid military leave for national guard and reserve components
• Optional short and long-term disability
• Term life insurance
• Fully paid retirement program
• Oregon Saving Growth Plan
• Flexible spending accounts for health and childcare
• And more

About the Process – What to Expect

• After the application deadline, a recruiter will review submissions for education and experience to identify candidates who best fit the minimum qualifications and requested skills.
• Top candidates will be referred to the hiring manager.
• The hiring manager will review your application and schedule interviews.
• Interview will be held with a panel of stakeholders who have completed panel assessment training. Scores will be determined based on predetermined questions and scoring guides. Preferences points will be applied in compliance with relevant laws and bargaining agreements. There may be multiple rounds of interviews.
• Final candidates will have a background check, PREA check, and reference checks.
• A Classification and Compensation analyst will review the Workday Application of the successful candidate to determine starting wages. Learn more about Equal Pay.
• A job offer will be extended through Workday to the successful candidate. Congratulations, and welcome to the team!

Requirements for Employment

The successful candidate for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, there may be some felony convictions that could disqualify you for this position. However, having a felony record does not exclusively restrict you from being considered as an applicant. CJIS clearance is done at the conditional job offer. If you have questions about whether or not your criminal record could disqualify for you, please contact the recruiter for more information.

Equity, Diversity, Inclusion, and Belonging (EDI&B) is embedded in the Department of Corrections core values. The department strives to be a model employer committed to promoting diversity, equity, inclusion, and belonging. Ensuring legal compliance, efficiency, and exceeding expectations to deliver the best public services.

We are proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran or protected veteran status, genetic information and other legally protected characteristics. Additional information can be found from The U.S. Equal Employment Opportunity Commission (EEOC) Know Your Rights.

The Oregon Department of Corrections is responsible for complying with the Federal Prison Rape Elimination Act (PREA 42 U.S.C. 1997). PREA prohibits the Oregon Department of Corrections from hiring, promoting, or contracting with anyone, (that will have direct contact with residents), who has engaged in, been convicted of, or been civilly or administratively adjudicated for engaging in sexual abuse in confinement settings. Learn more about PREA.

Eligible Veterans and Oregon National Guard servicemembers (current and former) who meet the qualifications of the position will be awarded candidate preference. For more information, please visit Veterans Resources. Please note – if you are a veteran, you will receive a task in Workday to upload your documents immediately after you submit your initial application. You will have up until 24 hours after the posted application deadline to submit the appropriate documentation.

The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.

Questions

If you have questions about the position, selection process, or need accommodations to participate in the recruitment process please contact the recruiter and reference the requisition number.

Recruiter: Chris Elliott, Chris.M.Elliott@doc.oregon.gov

• Workday will timeout after 15 minutes of inactivity. You may lose progress on your application.
• Workday performs weekly maintenance Friday evenings, and the system may be down for several hours.
• ODOC does not offer visa sponsorship. Within three days of hire, applicants will be required to complete an I-9 and confirm authorization to work in the United States.
• This applicant list may be used to fill future vacancies. Application information may be used throughout the entire selection process. This process is subject to change without notice.
• This announcement is intended as a general descriptive recruitment guide and is subject to change. It does not constitute either an expressed or implied contract. The pay and benefits on all announcements may change without notice.