Planning & Land Information Administrator

POSITION SUMMARY: 
This position is responsible for the administrative oversight, visioning, leadership, planning, coordinating and management of the Planning and Land Information Division for the Community Development Department under the direction of the Community Development Director. Departmental supervision is exercised over all personnel within the Division. 

ESSENTIAL FUNCTIONS: 
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned. 

• Provides leadership and supervision for division staff, including hiring, training, assigning and reviewing work, and conducting performance evaluations.  
• Offers coaching and counseling to support employee development and recommends transfers, promotions, disciplinary actions, and terminations.
• Organizes and directs the day-to-day operations of the Division in areas of land use planning, GIS, Real Property Listers, and land information.
• Assists the Director in developing annual division budget by identifying all expected revenues and expenditures.
• Oversees and participates in community planning services to local municipalities within the County.
• Coordinates GIS development and implementation within county departments including tax parcels, house addresses, road centerline data for emergency services, zoning, and other purposes.
• Schedules, plans, and coordinates public meetings, open houses, and workshops on related items for elected officials and the general public.
• Manages related projects and contracts with approved vendors, consultants, and staff.
• Coordinates with regional, state, and federal agencies on planning and land information matters.
• Actively pursues and prepares grant applications for financial assistance from federal, state, and private agencies.   
• Oversees grant projects and accurately documents information to satisfy grant requirements.
• Directs, develops and presents documents and reports to County committees, County Board, and local governing bodies. 
• Assists other divisions, departments, municipalities, assessors, and members of the public with all assessing, tax roll, parcel mapping, planning, and GIS related questions or concerns.
• Other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES 
This section details the essential competencies required to perform the job effectively, including a mix of technical knowledge, practical skills, and personal attributes. 

• Knowledge of the principles and practices of strategic, long- and short-range planning.
• Knowledge of management and supervisory principles and practices.
• Ability to analyze complex administrative and operational information, identify and define problems, and evaluate alternatives, and develop appropriate recommendations and solutions.
• Ability to plan, develop, implement, and evaluate projects and programs.
• Ability to maintain a professional and courteous demeanor when interacting with the public, employees, County officials, and other stakeholders.
• Ability to establish and implement departmental goals and objectives consistent with organizational priorities.
• Ability to provide effective leadership and direction to employees and make timely decisions regarding employee activities and departmental operations.
• Ability to instruct and train employees in work methods, procedures, policies, and applicable practices.
• Ability to make final employment recommendations for departmental positions.
• Ability to prepare employee performance evaluations and make recommendations regarding employee performance and corrective action, as appropriate. 
• Ability to organize and plan work, establish priorities, and effectively manage competing demands.
• Ability to review and approve employee leave requests in accordance with County policies and departmental operational needs. 
• Ability to maintain accurate and confidential staff personnel records in accordance with applicable policies and requirements. 
• Ability to perform detailed work accurately and independently while meeting established deadlines with minimal direction and supervision.
• Ability to provide clear, accurate, professional, and credible testimony in court proceedings. 
• Knowledge of local government organization, departmental operations, and applicable operating requirements.
• Considerable knowledge of modern office practices, procedures, and administrative support methods.
• Ability to prepare clear, accurate, and comprehensive organizational and functional reports.
• Technical proficiency to effectively utilize Microsoft Office Suite, GIS, AutoCAD, and other software technologies required for the position. 
• Knowledge of applicable County policies, procedures, practices, and departmental programs.
• Knowledge of the use of a multi-line telephone system.

LANGUAGE SKILLS  
This section outlines the communication abilities necessary for effective performance.  These skills reflect the need to interact with the public, colleagues, and other stakeholders in a clear, professional, and effective manner. 

• Ability to communicate effectively in English, both verbally and in writing, with a wide range of individuals, including the public, colleagues, and supervisors.
• Ability to read, interpret, and apply information from complex documents such as laws, regulations, policies, procedures, and reports.
• Ability to engage with the public, handle inquiries, resolve conflicts, and build positive relationships with a diverse population.
• Ability to explain complex or technical information in a clear, understandable manner.
• Ability to listen actively and accurately understand verbal instructions or concerns.

MATHEMATICAL SKILLS 

• Ability to perform intermediate mathematical calculations.
• Ability to calculate, review, and interpret budgetary information, including revenues, expenditures, costs, and funding amounts.
• Ability to accurately review and analyze financial, statistical, and other quantitative information related to planning, land information, GIS, grants, contracts, and departmental operations.
• Ability to accurately interpret and apply quantitative information presented in reports, tables, spreadsheets, maps, and other documents.

REASONING ABILITY 
This section outlines the cognitive skills required to perform the job effectively.  This includes the ability to apply logic, make decisions, solve problems, and understand complex information.  

• Ability to research, collect, and analyze complex administrative, operational, and other relevant information; identify trends and issues; define problems; evaluate alternatives; and develop appropriate recommendations and solutions. 
• Ability to identify and define problems, establish relevant facts, consider various perspectives, anticipate potential issues, and draw logical and valid conclusions. 
• Ability to interpret and apply applicable County and State policies, procedures, regulations, and other relevant information in a consistent and appropriate manner. 
• Ability to make sound, well-informed, and timely decisions based on logical reasoning, including in stressful or challenging situations. 
• Ability to interpret complex information, recognize patterns and relationships, understand the implications of actions and decisions, and think conceptually when addressing complex issues.

PHYSICAL AND WORK ENVIRONMENT: 
The physical and work environment characteristics described in this description are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions or as otherwise required by law. Employees needing reasonable accommodation should discuss the request with the employee's supervisor. 

PHYSICAL REQUIREMENTS 

• Work may involve the occasional exertion of up to 25 pounds of force; work regularly involves sitting, frequently involves standing and performing fine motor skills and repetitive motions, and occasionally involves walking, stooping, kneeling, crouching or crawling and reaching above shoulder level or below the waist.
• Visual ability to perform tasks such as reading documents, operating vehicles, using computer screens, or working with detailed data.
• Ability to communicate and exchange information effectively with others, with or without reasonable accommodation.

WORK ENVIRONMENT 

• Work is primarily in an office setting.
• Work frequently requires exposure to outdoor weather conditions and occasionally requires wet, humid conditions (non-weather), working near moving mechanical parts, exposure to fumes or airborne particles and exposure to vibration.
• Work is generally in a moderately noisy location (e.g. business office, light traffic).

MINIMUM QUALIFICATIONS:

EDUCATION AND EXPERIENCE REQUIREMENTS 

• Bachelor's degree in land use planning, GIS, geography, or closely related field.
• Minimum of seven (7) years  work experience in land use planning.
• Three (3) years previous supervisory experience.

St. Croix County is an equal opportunity employer and is committed to providing a workplace free from harassment and discrimination.  We take affirmative action to ensure equal opportunity for all applicants without regard to an individual’s race, color, age, religion, sex, sexual orientation, national origin, gender identity, disability, marital status, veteran status, or other legally protected characteristics.