Payroll & HRIS Manager

Description

SUMMARY OF COMPANY

BioUrja Advisors is the shared services company within BioUrja Group. Established in 2006, BioUrja was initially founded to supply physical bioethanol to the U.S. refining industry, BioUrja has since evolved into a leading supplier of refined petroleum products and natural gas liquids, in addition to maintaining its strong presence in the bioethanol supply and trading sector. We count every major refining company as our customer, as well as most of the largest international trading houses and wholesalers. With over $4Billion revenues crossed in 2013, we are renowned globally in the energy industry, with a reputation for exceptional service and reliability in delivering physical commodities anywhere.

POSITION SUMMARY

Reporting to the Head of Human Resources, this position is responsible for Managing all Payroll and HRIS activities required to process payroll and support HRIS related activities for all BioUrja Group companies. Oversee and supervise the organization's payroll and HRIS functions, ensuring pay is processed on time, accurately, and in compliance with government regulations. Duties include report writing, problem solving, system testing, and answering Payroll and/or HRIS inquiries. This position will also be responsible for the development of overall payroll and HRIS procedures by recommending improvements or changes when deemed necessary for greater efficiency.

 RESPONSIBILITIES 

· Manage and oversee the processing of Weekly, Bi-weekly, Semi-Monthly, and Monthly Payrolls (requires knowledge of opening required SITW/SUI account to process payroll).

· Responsible for accurately completing all audits on benefit, worker’s compensation, payroll and other audits as necessary.

· Provide reports upon request, payroll reporting, monthly census, and any ad hoc reports.

· Respond to Verifications of employments, Interrogatories, and any employee queries.

· Assist with direct deposit and/or check-card accounts.

· Complete Quarterly SUI/SITW filings, and address any queries received from federal and state tax and payroll related agencies.

· Maintain a high level of security and confidentiality of sensitive information.

· Hire, train, and oversee subordinate staff in the department.

· Oversee the scheduling, assignments, and the daily workflow of subordinate staff in the department.

· Provides constructive and timely performance evaluations.

· Oversees the daily workflow of the department.

· Implements, maintains, and reviews payroll processing systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.

· Ensures accurate and timely processing of payroll updates including new hires, terminations, and changes to pay rates.

· Prepares and maintains accurate records and reports of payroll transactions.

· Ensures compliance with federal, state, and local payroll, wage, and hour laws and best practices.

· Identifies and recommends updates to payroll processing software, systems, and procedures.

· Oversees and maintains optimal function of the HRIS, which may include installation, customization, development, maintenance, and upgrade to applications, systems, and modules.

· Provides technical support, troubleshooting, and guidance to HRIS users.

· Manages permissions, access, personalization, and similar system operations and settings for HRIS users.

· Programs custom functions and documentation such as automated queries, filters, macros, and reports.

· Compiles or assists with the acquisition of complex data reports, summaries, and logs for senior executives and HR staff.

· Serves as lead representative and liaison between HR, information services, external vendors, and other stakeholders for HRIS design and implementation projects.

· Ensures system compliance with data security and privacy requirements.

· Maintains knowledge of trends and developments in HRIS providers, vendors, and technology.

· Provide support of other Payroll and HRIS duties as assigned.

REQUIREMENTS & QUALIFICIATIONS

· 5-7 years of payroll experience – knowledge of Paylocity.

· Undergraduate degree in Finance, Accounting or Business (or related experience).

· Extensive knowledge of the payroll function including preparation, balancing, internal control, and payroll taxes.

· Familiarity with human resource policies and procedures to ensure the HRIS meets organizational needs and goals.

· Strong analytical and problem-solving skills.

· Excellent organizational skills and attention to detail.

· Supervisory and leadership skills a plus

· Proficient with Microsoft Office Suite.

· Work independently and in a team environment with minimal supervision to accomplish the goals and tasks of the department.

· Exercise confidentiality concerning the affairs of the business.

· Excelling time management, initiative and productivity skills.

· Excellent verbal and written communication skills.

· Excellent interpersonal and technical support skills.

· Excellent organizational skills and attention to detail.

· Strong analytical and problem-solving skills.

PHYSICAL REQUIREMENTS

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

BENEFITS

· Competitive Salary.

· Comprehensive Benefits (medical, dental, vision, life).

· 401(k)/ Retirement savings with Company Match.

· Friendly Work Environment.

· Paid-Time Off/Holidays.

EEO Statement
We are an equal opportunity employer, and all qualified candidates will receive consideration without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or any other characteristic protected by law. 

BioUrja Advisors LLC participates in the E-Verify Employment Verification Program. 

BioUrja Advisors LLC is not currently accepting unsolicited resumes from search firms. Regardless of past practice, all resumes submitted by search firms to any employee at BioUrja Advisors LLC, via-email, the Internet or directly to hiring managers at BioUrja Advisors LLC in any form without a valid written agreement in place for that specific position will be deemed the sole property of BioUrja Advisors LLC. As a result, no fee will be paid in the event the candidate is hired by BioUrja Advisors LLC.