Inventory Accounting Manager

Inventory Accounting Manager

Location: Horsham, PA — Onsite
Schedule: Monday through Friday, 8:00 AM–5:00 PM

Position Overview

The Inventory Accounting Manager leads the inventory and vendor accounting function, ensuring accurate processing, reconciliation, and resolution of inventory-related financial transactions. This role oversees purchase order, receipt, and invoice matching activities; receiving and pricing discrepancies; vendor reconciliations; credits and rebates; and related financial exceptions.

The Inventory Accounting Manager partners closely with Purchasing, Warehouse Operations, Receiving, Inventory Control, and Finance to maintain financial integrity throughout the inventory transaction lifecycle, strengthen internal controls, resolve operational and financial discrepancies, and drive continuous process improvement in accordance with Turn 14 Distribution, Inc.'s Core Values and corporate philosophy.

Responsibilities

• Embody Turn 14 Distribution, Inc.'s Core Values every day.
• Lead the Inventory Accounting team to ensure accurate and timely reconciliation of inventory-related vendor invoices, credit memos, purchase orders, receipts, and associated financial transactions.
• Hire, train, coach, and develop employees to strengthen team performance, capability, engagement, and retention in partnership with Human Resources.
• Manage team workload and priorities to support fluctuations in receiving volume, business activity, and operational demands.
• Complete performance assessments and goal setting for direct reports while overseeing the quality and consistency of performance management activities throughout the department.
• Serve as the primary escalation point for vendor, pricing, receiving, reconciliation, and inventory-related financial discrepancies.
• Partner with Purchasing, Warehouse Operations, Receiving, Inventory Control, and Finance to ensure the accurate and timely recording of inventory-related transactions and resolution of operational exceptions.
• Oversee purchase order, receipt, and invoice matching activities and related exception management, including GRPO, receiving discrepancies, vendor statement reconciliations, unidentified items, invoice exceptions, and investigations.
• Monitor open purchase orders, receiving discrepancies, and related exceptions; collaborate with stakeholders to identify root causes and implement corrective actions.
• Monitor vendor aging and resolve outstanding invoices, credits, discrepancies, and reconciliation items.
• Resolve and report recurring pricing and terms discrepancies in partnership with Accounting and Purchasing leadership.
• Monitor and manage COGS variance activity, identify recurring trends, and partner with stakeholders to implement corrective actions.
• Develop and maintain processes to ensure timely identification, collection, and application of vendor credits, rebates, and stock returns.
• Monitor vendor prepayments and early-pay discount opportunities and coordinate appropriate actions with internal stakeholders.
• Partner with Finance leadership to support month-end close activities, reconciliations, inventory-related exception resolution, and financial reporting requirements.
• Support internal and external audit activities related to inventory and vendor accounting operations.
• Drive continuous improvement across inventory accounting, vendor reconciliation, receiving validation, and transaction matching processes through process redesign, automation, and effective operational controls.
• Maintain operational and financial reporting that identifies trends, recurring issues, and opportunities for process improvement.
• Monitor applicable ticketing and workflow systems to ensure timely responses and issue resolution.
• Prepare and distribute weekly and monthly reporting and adapt reporting as business needs evolve.
• Support business acquisitions and integrations related to inventory and vendor accounting processes.
• Perform additional duties and special projects as assigned.

Requirements

• Strong understanding of inventory accounting, vendor accounting, purchase order transactions, receiving processes, and purchase order, receipt, and invoice matching controls.
• Strong analytical and problem-solving skills with the ability to identify root causes and drive issues through resolution.
• Excellent organizational and time management skills with a demonstrated ability to meet deadlines in a fast-paced environment.
• Strong attention to detail and commitment to accuracy.
• Ability to manage multiple priorities and changing business needs simultaneously.
• Ability to communicate effectively and professionally with vendors, employees, leadership, and cross-functional business partners.
• Strong ERP knowledge and understanding of transaction flows across purchasing, receiving, inventory, and accounting functions.
• Sound judgment and decision-making skills, including knowing when escalation is necessary.
• Ability to handle confidential and sensitive information with discretion.
• Demonstrated leadership, coaching, and employee development capabilities.
• Ability to provide constructive feedback, recognize performance, and foster accountability.
• Demonstrated ability to identify process improvement opportunities and implement sustainable solutions.

Qualifications

• Associate degree in Accounting, Finance, Business, or a related field preferred, or equivalent relevant experience.
• Minimum of five years of accounting, inventory accounting, vendor accounting, ERP, or related experience, including experience leading teams in a high-volume operational environment.
• Experience working in an inventory-intensive environment such as distribution, wholesale, manufacturing, automotive, or supply chain operations.
• Experience with inventory-related vendor transactions, purchase order controls, receiving discrepancies, vendor reconciliations, and ERP workflows.
• Experience leading a multi-level team structure, including supervisory-level direct reports, preferred.
• Experience partnering cross-functionally with Purchasing, Warehouse Operations, Inventory Control, Receiving, and Finance.
• Proficiency with Google Workspace, including Sheets, Docs, Gmail, and Drive.
• SAP ERP experience required.

There at Every Turn: Our Benefits

• Competitive Pay
• Benefits Offered Day 1
• Paid Time Off & Holidays
• 401(k) Match
• Tuition Reimbursement
• Company Events
• ️ Subsidized Part Purchasing Program