Procurement Coordinator

Total Fire Protection is expanding rapidly, presenting an exciting and challenging opportunity to bring your fresh ideas, polished expertise, and collaborative attitude to support our growth.  The Procurement Coordinator is a role that will support all aspects of the Procurement processes including, but not limited to confirming all purchase orders received into the department, ensuring timely delivery of all orders, receiving all packing slips and implementing Procurement process improvements.  As the Procurement Coordinator, you will report directly to the Director of Procurement.  

Every team member brings their own expertise to Total Fire Protection and is encouraged to make their voice heard.  We offer a family-oriented culture of teamwork and encourage continuous learning, a diverse atmosphere, and opportunities for career advancement.  Our Company culture has been built on the foundation of our CORE VALUES that define “Who We Are” and we hold each other accountable to these CORE VALUES.  

At Total Fire Protection, our MISSION is simple, “Embracing Relationships, while keeping you safe, and delivering First Class Service.”  You won’t just be a team member at Total Fire Protection, but a valuable contributor.  Our diverse team members support one another as we work towards our common goal of bringing Fire and Life Safety to our customers nationwide.  

We place the priorities of our Team First and our team members back it up through Do What You Say! execution.  Total Fire Protection believes that Do the Right Thing! builds loyalty, trust, and respect because We Care about our team members, our customers, and our community.

Essential Duties and Responsibilities:

•    Assist the Director of Procurement with the implementation of the new procurement system and procedures and with enforcement and compliance of comprehensive procurement process for entire company.

•    Process transactions (ie., approve requisitions and new supplier requests) in accordance with the timeframe required in the Internal Procurement procedure.

•    Providing purchase order documentation to the Accounts Payable department to process payment.

•    Act as a liaison with Accounts Payable regarding invoicing issues, supplier terms, price discrepancies, etc. Work with supplier issues collaboratively.

•    Sending purchase orders to suppliers and placing orders online on behalf of TFP.

•    Find vendors that can accommodate the needs at a better cost.

•    Providing recommendations on new or alternative quality products suitable for the Company’s activities.

•    Assisting in evaluating historical purchasing data in order to accommodate better purchasing.

•    Troubleshoot concerns/issues - Respond in accordance with the Procurement process and provide optimal "customer service" to the suppliers regarding issues/concerns as they pertain to Procurement.

•    Support the Procurement process, ranging from running reports, keeping track of the Master Log in, Purchase Order Number Log, and uploading projects for the Procurement team.

•    Monitor supplier adherence to all contractual pricing and obligations and resolve issues as needed.

•    Work with the Leadership team and other suppliers to ensure Procurement Service Level Commitments are met.

•    Answering phone, scan, copying and email Procurement inquiries both internal and external.

•    Maintain clear documentation and audit trail of Procurement activities.

•    Back up the Procurement Director in his absence

•    Perform all other duties as required and directed by Director.

•    Monitor and maintain current inventory levels for stock items, facility and office materials.

Minimum Requirements:

•    Strong planning, organization, analytical, and problem-solving skills with the ability to handle multiple concurrent projects.

•    Strong conceptual thinking abilities.

•    Ability to work in a fast-paced, virtual and dynamic environment.

•    Must be detail oriented, conscientious and have a strong work ethic.

•    Must have experience working with work orders and reporting or similar administrative functions

•    Strong organizational and interpersonal skills. Excellent written and verbal communications skills.

•    Can work in a collaborative environment while also working independently.

Other tasks as assigned

Company Benefits: 

Total Fire Protection offers a competitive Benefits package that includes, but is not limited to:

•    Paid Time Off (PTO) and Company Paid Holidays.

•    Medical/Dental/Vision Insurance (waiting period may apply).

•    401k with Company match (waiting period may apply).

Think you have what it takes to be a member of Total Fire Protection? Apply now at  www.tfp1.com

Total Fire Protection is an Equal Opportunity Employer and does not discriminate against any applicant on the basis of race, color, religion, national origin, gender, marital status, age, disability, sexual orientation, military/veteran status, or any other status protected by Federal or State law or local ordinance.