Accounts Receivable Coordinator

Description

About Us

From weddings and celebrations to corporate gatherings and major sporting productions, our team works behind the scenes to bring events to life. We take pride in delivering exceptional experiences, embracing creativity, and making every event run seamlessly. We believe extraordinary events start with extraordinary people. If you take pride in your work, enjoy collaborating with a supportive team, and want to be part of something bigger, you’ll feel at home here.

About the Job

The Accounts Receivable Coordinator helps ensure client payments are applied accurately, invoices and account records remain current, and past-due balances are addressed in a timely manner. This role supports the financial side of Bright’s event rental business by monitoring deposits, payments, refunds, and outstanding balances throughout the event lifecycle. Working closely with clients, Sales, Operations, and Accounting, this position helps resolve billing questions, maintain accurate account information, and prevent payment issues from affecting event preparation or delivery.

What You’ll Do

• Process and apply client payments received by check, credit card, ACH, and other approved methods while maintaining accurate daily records 
• Prepare and send invoices, account statements, payment links, and related billing documents 
• Monitor accounts receivable aging and follow up on outstanding or past-due balances 
• Communicate with clients to resolve billing questions, payment discrepancies, and account concerns 
• Confirm required deposits, signatures, and payments are received before event deadlines 
• Process approved refunds, account credits, payment adjustments, and check requests 
• Review credit applications and maintain supporting documentation, including tax-exempt and resale certificates 
• Partner with Sales and Operations to resolve account issues that could affect event orders or service timelines 
• Support month-end reporting, account reconciliations, and accurate recordkeeping while following established internal controls

What You Bring

Required

• At least two years of experience in accounts receivable, billing, collections, bookkeeping, or a related accounting role 
• Working knowledge of invoicing, payment processing, account reconciliation, and collection practices 
• Strong attention to detail and the ability to process financial information accurately 
• Clear and professional written and verbal communication skills 
• Ability to manage multiple accounts, deadlines, and follow-up items in a fast-paced environment 
• Proficiency with Microsoft Excel, Outlook, and standard office programs 
• Ability to handle confidential client and financial information appropriately 
• Ability to work onsite in the Dallas office for the first six months and transition to a hybrid schedule of three onsite days and two remote days each week

Nice to Have

• Associate or bachelor’s degree in Accounting, Finance, Business Administration, or a related field 
• Experience in event rentals, hospitality, equipment rentals, or another service-based business 
• Familiarity with accounting software, rental management systems, or customer payment platforms 
• Experience reviewing credit applications, tax-exempt forms, or resale certificates 
• Bilingual English and Spanish communication skills

What Makes Us Special

Compensation and Benefits

• Competitive pay: $24.00 - $28.00 per hour
• Paid time off and company holidays 
• Comprehensive benefits package including: 
  • Medical, Dental, and Vision Insurance 
  • Company-Paid Basic Life and AD&D Insurance 
  • Short-Term and Long-Term Disability 
  • Telehealth and Wellness programs 
  • Flexible Spending Accounts (FSAs) 
  • Employee Assistance Program 
  • 401(k) with employer matching 

Our Culture & Work

• A team that has your back: We work across sales, warehouse, logistics, and operations to make every event successful. When challenges come up, our teams step in and support each other. 
• Work that creates real moments: Every event represents something meaningful, whether it is a wedding, celebration, milestone, or major gathering. Our work helps create experiences people remember for years. 
• Pride in craft and reliability: We deliver consistently and professionally. Our team cares about the details, the quality of our products, and the experience we provide. 
• Opportunities to grow: As we continue to expand, we invest in development, training, and career growth across roles, departments, and locations. 
• Innovation and creativity: We encourage fresh ideas and empower our teams to find new ways to deliver exceptional events. 
• Fun with impact: We work hard, support each other, and take pride in being part of something meaningful.