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About this opportunity
The Mailing Specialist manages the full lifecycle of incoming and outgoing documents and mail—carefully reviewing, scanning, uploading, and distributing materials, securing necessary signatures, and coordinating shipments with business partners, vendors, and customers. Ensures every item is handled with precision, maintaining accurate records and driving timely, efficient processing at every step.
Key Responsibilities
• Receive, sort, and distribute incoming mail and documents.
• Prepare and process outgoing mail, packages, and correspondence.
• Scan, index, and upload documents into company systems.
• Review documents for completeness and accuracy.
• Route documents for review and signature.
• Maintain accurate records of incoming and outgoing documents.
• Coordinate document shipments to partners, vendors, and customers.
• Ensure secure handling of confidential information and compliance with company procedures.
Location and Schedule
This is a full-time, office-based position in a modern, cozy environment in our Fort Lauderdale HQ.
Our standard working hours are Monday to Friday, 9:00 AM to 6:00 PM, promoting a healthy work-life balance.
Skills & Qualifications
Excellent communication and interpersonal skills (written and verbal);
Strong work ethic and a proactive approach to learning;
Ability to work effectively both independently and as part of a team;
A positive attitude and a willingness to embrace new challenges;
Associate's degree (required) or 0-2 years of professional experience.
What We Offer | Career and Culture
Company Culture: Inclusive, supportive company culture where you are not a number, but a voice that's heard and brings value.
Growth Path: Defined paid training and clear pathways for career development.
Benefits: Comprehensive benefits package including PTO, sick days, paid volunteer hours, medical, dental, vision insurance, and 401(k).
Take the first step towards a rewarding career in the mortgage industry with AD Mortgage.
Our Recruitment team will reach out to you shortly!
Connect with us: Explore our social media to get a sense of our corporate culture.
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We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
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