Administrative Assistant

We're excited to announce the grand opening of ClearSky Rehabilitation Hospital of Eau Claire—coming December 2026! 

Are you an organized and detail-oriented professional looking to make a meaningful impact? Join us at our brand-new, state-of-the-art facility, where you'll play a key role in supporting hospital operations and ensuring a seamless experience for patients and staff.

The Administrative Assistant is responsible for multiple areas of secretarial/administrative duties that are primarily for senior management. This position must integrate company values into daily practice.

Minimum Education & Experience: 

• Two years’ experience as an administrative assistant at executive level or executive secretarial level in a hospital administrative environment preferred.

Here’s what we offer:

• Competitive pay

• Generous benefits

• Tuition reimbursement & student loan repayment

• Career advancement programs

• An inclusive, supportive culture

• Exciting opportunities for growth

Essential Functions:

• Provides administrative support for the CEO and other senior management members.

• Coordinates Physician/Provider onboarding and training sessions in a timely manner once Governing Body has approved the credentialing file.

• Serves as initial point of contact for administrative area.

• Screens and evaluates incoming and outgoing correspondence and prepares responses as appropriate. May review executive e-mail to monitor status of obligations.

• Coordinates, schedules, and prioritizes appointments, meetings and hospital related obligations and communicates to appropriate staff.

• Organizes materials for executives and provides frequent briefing/communication to CEO and other senior management members regarding updates or priority concerns.

• Coordinates agenda items, preparation and distribution of meeting materials, travel, room reservations, equipment, and food and refreshment arrangements as requested.

• Records, transcribes, and distributes minutes, ensuring that master files are maintained.

• Organizes and produces reports, forms, minutes, and memoranda of highly confidential, specialized, and recurrent nature.

• Establishes systems for tracking and/or following up on correspondence, reports, check voucher requests, expense reports, purchase order requests, work orders, performance evaluations, and other documents of a time-sensitive and/or confidential nature, as assigned.

• Maintains organizational policy and procedure books and manuals.

• Performs other duties as assigned to support overall effectiveness of the organization.

Minimum Job Requirements 

Required Licenses, Certifications, and/or Documentation:

• Must maintain acceptable driving record, current driver’s license, and insurability.

Required Knowledge, Skills, and Abilities:

• Demonstrates proficiency in MS Office software, including Excel, Word, Outlook, and PowerPoint.

• Demonstrates critical thinking skills.

• Demonstrates strong organizational and time management skills.

• Ability to prioritize, meet deadlines, and complete complex tasks.

• Ability to maintain quality and safety standards.

• Ability to maintain proper levels of confidentiality.

• Ability to work closely and professionally with others at all levels of the organization.

• Effective written and verbal communication skills.

Physical Requirements Over the Course of a Shift:

• A significant amount sitting.

• Lifting/exerting of up to 25 lbs.

• Sufficient manual dexterity to operate equipment and computer keyboard.

• Close vision and the ability to adjust focus.

• Ability to hear overhead pages.