Administrative Assistant

The Community Service Board of Middle Georgia is dedicated to providing those we serve with quality innovative behavioral healthcare in a recovery-based environment. CSB of Middle Georgia is recognized as a state leader in comprehensive behavioral healthcare providing integrated cost-effective services. CSB of Middle Georgia is located in Dublin, Georgia, and the agency currently serves residents of Bleckley, Dodge, Johnson, Laurens, Montgomery, Pulaski, Telfair, Treutlen, Wheeler, and Wilcox counties in Georgia; and in our Ogeechee Behavioral Health Division, serving residents of Burke, Emanuel, Glascock, Jefferson, Jenkins, and Screven counties in Georgia. We value Quality, Professionalism, Person-Centered, Recovery, Teamwork, Improvement, Accountability, Management of Practicing Information, Wellness, and Financial Stability.

LOCATION: Dublin, GA

The Community Service Board of Middle Georgia's MC3 program is seeking a qualified individual to serve as our next Data Analyst/Administrative Assistant. The selected candidate will be a highly organized and detail-oriented professional who will support the day-to-day administrative and data management needs of the program. This position will play an important role in maintaining accurate program data, managing deliverables, supporting community partnerships and school coordination, and ensuring required documentation remains complete and compliant with program and CSB expectations.

Responsibilities of the Administrative Assistant:

• Maintain, organize, and monitor program data to ensure information is accurate, current, and readily available for program reporting and operational needs.
• Track program deliverables, deadlines, and required documentation to ensure items are completed accurately and within established timeframes.
• Assist with the preparation, organization, and maintenance of program reports, spreadsheets, tracking tools, and other data-related documents.
• Support the development, coordination, and maintenance of community partnerships, including assisting with Memorandums of Understanding (MOUs) and related documentation.
• Assist with school coordination activities, including communication, scheduling, documentation, and follow-up with school partners.
• Maintain organized records related to program activities, partnerships, deliverables, and compliance requirements.
• Monitor documentation for completeness and accuracy and assist with ensuring program records remain compliant with CSB policies, procedures, and program expectations.
• Assist with collecting, entering, reviewing, and compiling data for program monitoring, quality improvement, and reporting purposes.
• Provide administrative support to program leadership and staff, including scheduling, correspondence, meeting coordination, document preparation, and follow-up.
• Communicate effectively with internal staff, schools, community partners, and other stakeholders to support efficient program operations.
• Identify missing information, upcoming deadlines, or operational needs and take initiative to follow up and assist with resolution.
• Assist with organizing meetings, agendas, materials, notes, and follow-up items as needed.
• Maintain confidentiality and handle program and participant information in accordance with applicable policies, procedures, and confidentiality requirements.
• All other duties as assigned.

Here are some of the things we require:

• High School Diploma/GED Equivalent
• Valid Georgia Driver’s License
• Effective verbal and written communication skills
• Strong organizational and administrative skills with excellent attention to detail
• Ability to manage multiple priorities, meet deadlines, and maintain accurate records
• Ability to work independently and in collaboration with others
• Proficiency with Microsoft 365 Office Products, including Excel, Word, Outlook, and Teams
• Ability to collect, organize, maintain, and review data accurately
• Ability to communicate and work effectively with schools, community partners, agency staff, and diverse populations
• Ability to maintain confidentiality and handle sensitive information appropriately
• Ability to organize, prioritize, and follow through on multiple assignments and deliverables

Here’s what would put you over the top:

• Previous experience in data entry, data management, administrative support, or program coordination
• Previous experience working in a healthcare, behavioral health, education, or community-based setting
• Experience working with spreadsheets, data tracking systems, reports, or other data management tools
• Experience coordinating with schools, community organizations, or other external partners
• Experience assisting with contracts, Memorandums of Understanding (MOUs), or partnership documentation
• Strong knowledge of Microsoft Excel, including organizing and analyzing data
• Experience with electronic medical records (EMR) or other electronic data systems
• Previous experience working with program compliance, quality improvement, or performance monitoring

Benefits of Working with CSB of Middle GA:

As a member of our team, you will enjoy our total rewards package to help secure your financial future and preserve your health and well-being, including:

• Medical, Dental & Vision Plan Options!
• Generous Paid-Time Off Policy with Flexibility Companywide!
• 401(k) Plan with Company Match!
• Short- & Long-Term Disability Plans!
• Access to our Employee Assistance Program (EAP)!
• Paid Training Time!
• Opportunities for Career Growth & Advancement!
• Paid Lunch Breaks*
• & So Much More!

At this time, CSB of Middle Georgia will not sponsor a new applicant for employment authorization for this position.

*Please note that paid lunches are only for select positions that must assist individuals with eating needs at typical meal periods*

** Final pay rate will be dependent on a combination of qualifications such as experience and education. **