PAYABLES SPECIALIST

Job Title: Payables Specialist

Department: Finance

Section: Governmental Accounting & Accountants Payable

General Summary 

Under direct supervision, the Payables Specialist performs basic accounting tasks related to the proper recording of accounts payable transactions.

Duties and Responsibilities 

• Responsible for the processing of all vendor invoices with the exception being Capital purchases, Specialized Services, POS, Municipal Credits, and Community Credits. 
• Matches packing slips and purchase orders to invoices and audits to ensure validity of the accounting transaction.  Also gets approval on invoices from the necessary staff, Director and/or Manager. 
• Prepares batches and enters the payable vouchers for payment into Dynamics GP accounting system.  
• Processes weekly payroll deduction check requests in addition to entering into the general ledger the online payroll payments prepared by the ADP/Payroll department. 
• Reconciles vendor statements and investigates past due invoices. 
• Prepares the set up of the unrecorded monthly liabilities of unapproved invoices to ensure that the proper period when recording authority expenses. 
• Processes and distributes accounts payable checks. 
• Maintains the paid vendor files. 
• Performs other duties as assigned.  

Knowledge, Skills and Abilities 

• High school graduation with coursework in bookkeeping and/or accounting.  Post high school education (community college, business school, etc.) preferred. 
• Three to five years experience in processing vendor payments in a high paced environment. 
• An equivalent combination of education and experience may be substituted for minimum requirements. 
• Ability to operate computer terminal equipment and a ten key calculator. 
• Knowledge of computer software packages. 
• Strong mathematical aptitude. 
• Typing skills desirable

THE AUTHORITY RESERVES THE RIGHT TO REVISE OR CHANGE THIS JOB DESCRIPTION AT ANY TIME.