Logistics Billing Coordinator

The Logistics Billing Coordinator is responsible for the accurate and timely processing of customer invoicing and vendor payables for Burns Logistics, including materials and lease/haul tickets. This role manages weekly fuel card usage reporting and coordinates International Registration Plan (IRP) and International Fuel Tax Agreement (IFTA) reporting requirements. The Logistics Billing Coordinator works closely with the Logistics and Accounting teams to ensure billing accuracy, timely approvals, and regulatory compliance, reporting directly to the Logistics Controller.

KEY RESPONSIBILITIES

Customer Invoicing:

• Invoice all customers accurately and in a timely manner in accordance with contract terms and company billing schedules.

Accounts Payable:

• Process accounts payable for Logistics, including invoices for materials and lease/haul tickets.
• Verify accuracy of tickets and supporting documentation prior to processing.

Fuel Card Management:

• Compile weekly fuel card usage reports for supervisor approval.
• Process approved fuel card usage in accordance with company policy.

Regulatory Reporting:

• Prepare and coordinate IRP (International Registration Plan) and IFTA (International Fuel Tax Agreement) reporting requirements.
• Support compliance with state and federal transportation regulations.

Additional:

• Perform other duties as assigned to support the Logistics team.

THE CANDIDATE

Education:

• High school diploma or equivalent required; associate degree in accounting, business, or a related field preferred.

Experience:

• 1-2 years of experience in billing, accounts payable, or a related accounting function.
• Experience in logistics, trucking, or the aggregate/construction industry preferred.
• Working knowledge of IRP and IFTA reporting preferred.

Skills:

• Proficiency with Microsoft Office (Excel, Outlook) and accounting/billing software.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Good organizational and time-management skills, with the ability to meet recurring deadlines.
• Effective written and verbal communication skills.
• Ability to work independently and collaboratively with logistics, accounting, and operations teams.