Accounts Payable Clerk

JOB DETAILS 

Position Title 

Accounts Payable Clerk

Location 

Clute, TX

Functionally Reports into 

Accounts Payable Specialist / Accounts Payable Manager

FLSA Status 

Non-Exempt

JOB OBJECTIVE  

The Accounts Payable Clerk is responsible for supporting the day-to-day Accounts Payable function by accurately and timely processing vendor invoices, maintaining supporting documentation, and assisting with vendor and internal inquiries.

The ideal candidate is organized, dependable, detail-oriented, and comfortable working in a fast-paced environment. This position requires a high level of accuracy and the ability to learn Norrell Construction's accounting systems, job-cost structure, purchasing processes, and internal controls.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Receive, review, and enter vendor invoices accurately and timely.
• Verify invoice information, purchase order details, job numbers, cost codes, and supporting documentation prior to entry.
• Route invoices through the appropriate approval workflow.
• Match invoices to purchase orders and supporting documentation, as applicable.
• Identify missing, incomplete, duplicate, or inconsistent invoice information and assist with resolution.
• Maintain accurate electronic invoice records and supporting documentation.
• Communicate professionally with vendors and internal team members regarding invoice status, documentation, and discrepancies.
• Assist with vendor account reconciliations and research as needed.
• Assist with maintaining accurate vendor records and documentation.
• Support Accounts Payable processing during periods of increased volume, deadlines, and special projects.
• Follow established internal controls, purchasing requirements, approval processes, and accounting procedures.
• Maintain confidentiality of company, vendor, employee, and financial information.
• Assist the Accounting and Finance team with administrative and clerical tasks as needed.
• Perform other duties as assigned.

REQUIREMENTS 

EXPERIENCE & QUALIFICATIONS

• Previous Accounts Payable, accounting, bookkeeping, data-entry, or administrative experience preferred but not required.
• Construction accounting or job-cost accounting experience is a plus but not required.
• Experience with ERP, accounting, invoice management, or document workflow systems is preferred.
• Proficiency with Microsoft Office, including Outlook, Excel, Word, and Teams.
• Strong computer and data-entry skills with a high level of accuracy.
• Ability and willingness to learn new software systems and accounting processes.
• Strong written and verbal communication skills.
• Ability to work effectively with employees, vendors, and other business partners.
• Must successfully complete company-required background and drug screening.

KNOWLEDGE, SKILLS & ABILITIES

• Strong attention to detail and commitment to accuracy.
• Strong organizational and time-management skills.
• Ability to prioritize work and meet processing deadlines.
• Ability to identify discrepancies and follow through until resolved.
• Ability to learn and follow established accounting and purchasing procedures.
• Comfortable working with high volumes of invoices, documentation, and data.
• Ability to work independently while contributing effectively as part of a team.
• Professional and courteous communication skills.
• Demonstrates reliability, accountability, and consistent follow-through.
• Maintains confidentiality and exercises appropriate discretion when handling sensitive information.
• Adapts effectively to changing priorities and workloads.
• Demonstrates commitment to Norrell Construction's safety standards and company policies.

PERSONAL ATTRIBUTES & CAPABILITIES 

EDUCATION REQUIREMENTS 

PHYSICAL REQUIREMENTS