Equipment Operations Administrator

Key Accountabilities

• Manage and maintain equipment master data and information to ensure accuracy, reduce rework, and support data-driven decision making (25%)
• Analyze valuable equipment information to identify cost reduction opportunities, increase uptime, and extend equipment life (25%)
• Coordinate, schedule, and manage equipment maintenance and repair activities with service technicians and vendors, including creating and tracking service tickets and repair orders to minimize downtime and ensure accurate billing (35%)
• Serve as the main point of contact for equipment operators, field supervisors, and service providers, ensuring clear communication about equipment status, repair timelines, and compliance requirements (10%)
• Maintain compliance of company vehicles with regulatory requirements to ensure fleet mobility (5%)

Note: Time allocations are approximate. Five percent of time is reserved for ancillary responsibilities, interruptions, and unplanned activities.

Desired Qualifications

• High school diploma or GED required; Associates Degree or Bachelor's Degree preferred.
• 2-4 years in a data analysis, equipment operations, fleet management, or related administrative role in a construction or heavy equipment environment.
• Exceptional proficiency with Microsoft Excel.
• Proficient in maintenance management software or CMMS systems.
• Basic understanding of DOT (Department of Transportation) regulations.
• Basic understanding of Wright Express Fleet Fuel Card program.
• Experience writing Bills of Sale and completing insurance value adjustments.
• Experience with Tenna software is a plus.
• Valid driver's license and ability to travel to job sites and vendor locations.
• Management or supervisory experience is a plus.

Required Skills & Attributes

• Strong analytical skills and proven aptitude for working with data and numbers.
• Excellent organizational and multitasking abilities with meticulous attention to detail.
• Excellent communication and interpersonal skills to work effectively with people at all levels within and outside the organization.
• Self-starter with ability to work independently and take initiative with minimal supervision.
• Strong problem-solving abilities and sound decision-making.
• Ability to plan, organize, and prioritize tasks effectively.
• Conscientious about quality of work and timeliness of deliverables.
• Commitment to continuous improvement and professional development.

Working Conditions

• Travel to company subsidiaries and potential acquisition candidates for due diligence as needed.
• Periodic weekend or evening work may be required.

EOE/M/F/Disabled/Veteran/DFSP