Facilities & Maintenance Director

Create and maintain a safe, welcoming environment where residents can thrive. The Commons on 16th is seeking a Facilities & Maintenance Director to oversee the maintenance, safety, cleanliness, and operational readiness of our supportive housing facility. This hands-on role manages building repairs, preventative maintenance, vendor coordination, and grounds upkeep while helping ensure residents, staff, and community partners experience a well-maintained and welcoming space. The ideal candidate is proactive, reliable, skilled in facility operations, and dedicated to supporting our mission through exceptional stewardship of the property.

ESSENTIAL SKILLS:

• Knowledge of general building maintenance, plumbing, electrical, HVAC, carpentry, painting, and facility systems.
• Ability to safely operate maintenance tools and equipment.
• Strong organizational and project management skills.
• Ability to prioritize multiple maintenance requests and respond to emergencies.
• Experience working with vendors and contractors.
• Strong communication and customer service skills.
• Ability to work independently while collaborating effectively with program staff.

ESSENTIAL JOB FUNCTIONS:

Facility Maintenance

• Perform routine maintenance and repairs throughout the facility, including plumbing, electrical, lighting, painting, carpentry, furniture repair, and other general building maintenance within the scope of the position.
• Complete preventative maintenance inspections to identify and address potential maintenance issues before they become significant problems.
• Maintain inventory of maintenance tools, equipment, and supplies.
• Ensure building systems are operating safely and efficiently.
• Respond promptly to maintenance requests submitted by staff and residents.

Building & Grounds

• Maintain the cleanliness, appearance, and safety of all interior and exterior areas of the property.
• Perform routine grounds maintenance including litter removal, landscaping, snow and ice removal coordination, sidewalk maintenance, and seasonal property upkeep.
• Conduct regular inspections of resident rooms, common areas, offices, parking areas, and outdoor spaces for maintenance and safety concerns.
• Ensure emergency exits, walkways, lighting, and building access points remain safe and functional.

Contractor Coordination

• Coordinate and oversee contracted vendors for specialized maintenance, repairs, inspections, and capital improvement projects.
• Obtain quotes and assist with procurement of contracted maintenance services.
• Schedule vendor access while minimizing disruption to residents and staff.
• Monitor contractor performance to ensure work is completed according to agency expectations and contractual agreements.
• Maintain service records, warranties, inspection reports, and maintenance documentation.

Safety & Regulatory Compliance

• Assist in maintaining compliance with applicable health, safety, fire, and building regulations.
• Conduct routine safety inspections and identify environmental hazards.
• Ensure fire extinguishers, emergency lighting, smoke detectors, HVAC systems, and other life safety equipment receive required inspections and maintenance.
• Assist with emergency preparedness planning and facility response procedures.

Operational Support

• Coordinate unit turnover activities by ensuring resident rooms are cleaned, repaired, inspected, and prepared for new occupancy.
• Work collaboratively with the Staffing Director to prioritize maintenance requests affecting resident safety or building operations.
• Assist with facility setup for meetings, trainings, and special events as needed.
• Recommend facility improvements that enhance resident comfort, operational efficiency, and long-term sustainability.

Administrative Responsibilities

• Maintain maintenance logs, work orders, preventative maintenance schedules, vendor contacts, and equipment records.
• Track maintenance expenses and assist with annual facilities budget planning.
• Develop replacement schedules for major building systems and equipment.
• Provide regular updates to the Homeless Systems Manager regarding facility needs, deferred maintenance, and capital improvement recommendations.

Other Duties

• Participate in staff meetings and organizational trainings.
• Assist with emergency facility response during severe weather or building emergencies.
• Perform other duties as assigned.

QUALIFICATIONS:

• High school diploma or GED required.
• Technical training or certification in building maintenance, facilities management, construction, HVAC, electrical, plumbing, or related field preferred.
• Minimum of three (3) years of experience in building maintenance, facilities management, property management, construction, or related field.
• Experience coordinating contractors and preventative maintenance programs preferred.
• Valid driver's license and reliable transportation.
• Ability to successfully complete all required background checks.