AP & PM Coordinator

THIS NEEDS A SUMMARY DEVELOPED WITH THE NEW JD FOR AP COORDINATOR.

About CVM Electric

CVM Electric is a fourth-generation, family-owned electrical contracting firm serving the Western New York region since 1919, delivering commercial, industrial, and residential electrical solutions across the full spectrum of construction and service work. We believe in developing talent from the ground up, and we’re looking for motivated individuals ready to start building a career in the trade. 

The Role

The Project Coordinator provides essential operational support to CVM Electric’s Project Managers, focusing on the flow of information, documentation, and communication that enables our PMs to stay focused on delivering quality electrical work on time and on budget. This position handles submittals, post-award procurement coordination, and day-to-day order management, keeping the project team informed through timely and accurate documentation. This is an office-based position for someone who thrives on organization, takes initiative, and can manage multiple priorities in a fast-paced construction environment. 

What You’ll Do

• Set up and maintain organized project files for all active jobs, both electronic and physical
• Process and track submittals, RFIs, and responses, ensuring timely distribution to the appropriate parties
• Assist with processing purchase orders and change orders following award of major material packages
• Manage post-award order issues including delivery tracking, discrepancy resolution, and warranty claims coordination with vendors and suppliers
• Handle day-to-day procurement for subsequent and supplemental material orders as directed
• Communicate material shipping and delivery information to Project Managers; flag potential delays that may impact field operations
• Collect and log lien waivers from subcontractors and suppliers per project billing requirements
• Serve as a communication liaison between Project Managers, field crews, vendors, and clients on routine matters
• Support the billing process by organizing documentation required for monthly pay applications
• Assist with preparing project closeout packages including O&M manuals and as-built documentation

What We’re Looking For

• 2+ years of experience in an administrative, coordinator, or project support role
• Excellent organizational skills and strong attention to detail
• Ability to manage multiple priorities and deadlines simultaneously in a fast-paced environment
• Proficiency in Microsoft Office Suite — Word, Excel, and Outlook
• Strong written and verbal communication skills
• Experience with construction project management software a plus
• Familiarity with submittals, RFIs, lien waivers, or pay applications a plus
• Construction or trades industry experience a plus
• Associate’s or Bachelor’s degree in Business Administration, Construction Management, or related field preferred; equivalent experience considered

Why CVM

We take care of the people who keep that legacy going. We offer a comprehensive benefits package including health and dental insurance, paid time off that grows with your tenure, paid holidays, 401(k), and a profit-sharing program. Field team members also earn a tool and boot allowance. This is a company where your experience is respected, your growth is supported, and long-term careers are the norm.

CVM Electric is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status.