Accounts Payable Clerk

Hybrid Role

Job Summary: 

Under guidance from the Accounts Payable Lead, this position will perform financial, administrative, and clerical services. This includes processing and monitoring payments and expenditures and providing services in an effective and efficient manner to ensure that finances are accurate and up to date and that vendors and suppli9ers are paid within established time limits.

Supervisory Responsibilities:

This position has no direct supervisory responsibilities. 

Duties/Responsibilities:

The Accounts Payable Clerk will perform the day-to-day processing of accounts payable transactions to ensure that finances are maintained in an effective, up to date and timely manner to meet departmental deadlines. 

• Responsible for receiving, verifying/coding, and preparing invoices for daily processing including any approvals needed
• Manage AP email and respond to inquiries in a professional and timely manner
• Monitor invoices, payments and expenditures to verify that transactions comply with financial policies and procedures
• Manage the weekly payment runs (ACH, checks, wires)
• Initiating and maintaining vendors in the ERP system while reviewing monthly statements from and prepare vendor checks for mailing
• Manage and monitor weekly payment runs, maintenance of aged payables and reconciling vendor accounts
• Assist with monthly close and annual audits
• Additional responsibilities as assigned

Required Skills/Abilities:

• 3-5 years of previous AP experience in lieu of educational experience is preferred
• Strong attention to detail and organized time management - required
• Great communication and follow-through
• Proactive in identifying problems and taking actions to resolve
• Strong capabilities working with Microsoft Office, including Excel
• Team spirited, self-managed, positive, strong work ethic, and dependable

Education and Experience:

• Associate degree in accounting preferred
• Minimum of high school diploma or GED and 3 -5 years of experience in similar position will be considered

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer