Executive Assistant IV

Executive Assistant (Admin 4)

National Institutes of Health (NIH) – NINDS, Bethesda, Maryland

This Position Is Contingent Upon Bid Award

Work Location

NIH Main Campus – NINDS/DIR/IAMB, Bethesda, MD 20892

Buildings 35, 35A, 49, and 10, as assigned.

Type of Employment: Full-Time Contractor Position with W-2 employment through Fidelity Partners

Work Arrangement: Primarily on-site; regular or ad-hoc telework may be authorized by the Government

Period of Performance: September 24, 2026 through March 24, 2029, including the base period and two

option periods

Estimated Compensation: $40.70 per hour

Clearance / Access: Unclassified; successful National Agency Check with Inquiries (NACI) / Level 1 Non-

Sensitive suitability required

Government-Furnished Equipment: NIH provides required on-site workspace, laptop/computer access,

telephone, email, software, network access, printers/copiers, credentials, and related office resources

Working Hours

Monday through Friday, excluding Federal holidays. Personnel will be assigned an eight (8)-hour shift

between 7:00 AM and 5:30 PM Eastern Time.

Summary of Duties

The Executive Assistant will provide high-level administrative support to executive management within

NINDS/DIR/IAMB. The position emphasizes executive scheduling, communications, confidential information,

office operations, program liaison support, travel and procurement coordination, and data/reporting activities.

Qualifications

• Must possess a college degree and four (4) years of related work experience OR a high school

diploma/GED and eight (8) years of related work experience.

• Must have experience performing administrative duties for executive management and supporting senior

leadership.

• Must possess advanced computer and internet-research skills and proficiency with Microsoft Outlook,

Word, Excel, and PowerPoint.

• Must have experience handling confidential and time-sensitive materials and preparing routine and

complex correspondence.

• Must demonstrate strong communication, calendar management, meeting coordination, data analysis,

organizational, and interpersonal skills.

• Experience in a scientific research environment for a large Federal agency and comprehensive knowledge

of NIH culture and administrative processes are preferred.

Duties and Responsibilities

• Provide high-level executive and program-office administrative support to NINDS/DIR/IAMB leadership.

• Manage complex calendars, meetings, appointments, correspondence, and time-sensitive executive

requirements.

• Handle confidential or sensitive documents and resolve administrative and clerical issues using sound

judgment.

• Prepare routine and advanced letters, memoranda, reports, spreadsheets, charts, pivot tables, tracking

tools, and other executive materials.

• Support Federal travel, procurement, personnel actions, technology-transfer activities, surveys, and

program liaison functions as assigned.

• Coordinate high-level meetings and gatherings and communicate effectively with all levels of management

and staff.

• Perform data manipulation, reporting, research, and information-management activities using NIH/NINDS

and Microsoft systems.

• Prepare biological materials for shipment when assigned and in accordance with applicable regulations.

• Comply with NIH/HHS privacy, information-security, training, and workplace requirements.

ABOUT US

Fidelity Partners is an Inc. 5000 USA company that provides medical, technical, logistical, and administrative

services to the federal government and commercial clients across the country. Fidelity offers competitive

salaries and benefits packages.

Qualified applicants are encouraged to learn more about us at www.fidelitypartners.org, call us at (210) 822-

4005, or visit our careers page to join our team.

Fidelity Partners provides equal employment opportunities without regard to race, color, religion, sex,

national origin, age, disability, or any other status protected in accordance with applicable federal, state, and

local laws (EOE).