Strategic Initiatives Coordinator - Systemwide Projects

Role Summary

The Strategic Initiatives Coordinator supports the planning, coordination, and delivery of key HR initiatives, resources, tools, and learning experiences. This role helps co-develop and maintain project plans, track timelines and deliverables, conduct research and information gathering, and organize materials that support consistent execution across the enterprise.

This role collaborates with team members and stakeholders to keep work organized, practical, and aligned to business needs. The ideal candidate is detail-oriented, proactive, and comfortable supporting multiple priorities while adapting communication and coordination approaches for different audiences and operating company environments.

Key Responsibilities

· Coordinate logistical and administrative support for Strategic Initiatives activities, including scheduling, meeting and training preparation, materials coordination, participant communication, capturing questions, and documenting follow-up needs.

· Serve as a point of contact for program participants, vendors, and facilitators, providing timely support and clear communication.

· Assist with developing, formatting, and maintaining HR materials that are tailored for different audiences, including templates, presentations, job aids, facilitator guides, and online resources.

· Conduct research, benchmarking, and information gathering to support project planning, HR resources, tool development, and continuous improvement efforts.

· Maintain organized libraries of templates, tools, training materials, and program documentation to support consistency and version control.

· Track program activities, attendance, feedback, action items, and completion records to support accurate reporting and follow-up.

· Collect and summarize feedback from HR users and stakeholders to help the team improve tools, resources, and learning experiences.

· Co-develop and maintain project plans independently, including timelines, milestones, deliverables, action items, and follow-up activities to help keep work organized and on track.

· Coordinate Strategic Initiatives work across operating companies by balancing enterprise goals with an understanding of each company’s environment, priorities, and stakeholder needs.

· Assist with promoting HR resources, training opportunities, and tools to appropriate audiences.

· Support other team initiatives as needed to help advance priorities and maintain progress.

Required Qualifications

· 2–4 years of experience in program coordination, administrative support, HR support, learning coordination, customer service, or a related role, preferably in a corporate setting

· Strong organizational skills and attention to detail, with the ability to manage multiple tasks, timelines, and priorities

· Excellent communication and interpersonal skills, with the ability to work effectively with HR partners, participants, and internal stakeholders

· Experience supporting meetings, training sessions, workshops, or program activities, including scheduling, materials preparation, and follow-up

· Ability to work independently and as part of a team, demonstrating initiative, follow-through, and a proactive approach to problem solving

· Ability to track information, maintain accurate records, and support timely reporting

· Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, Teams, and Planner

· Willingness to learn and utilize AI tools, including Microsoft Copilot

· Interest in HR data enablement, workforce planning, learning, or continuous improvement

Preferred Qualifications

· Bachelor’s degree in human resources, Business Administration, Organizational Development, Learning, or a related field preferred

· Experience supporting business initiatives, projects, process improvements, planning activities, analytics, or operational support efforts

· Familiarity with Microsoft Forms, SharePoint, OneDrive, Lists, or other collaboration and documentation tools