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Department: Accounting
Reports To: Accounting Manager
Position Summary
Midsouth Steel is seeking a detail-oriented and experienced Senior Accounts Payable Specialist to manage the company's construction accounts payable function. This role is responsible for processing high-volume invoices, ensuring vendor compliance, maintaining accurate job cost coding, administering corporate credit card reconciliations, and supporting timely payments in accordance with construction contract requirements. The ideal candidate has a strong background in construction accounting, exceptional organizational skills, and the ability to work effectively in a fast-paced environment.
Key Responsibilities
- Process approximately 300 construction-related invoices per month with a high degree of accuracy and timeliness.
- Manage the full-cycle construction accounts payable process from invoice receipt through payment.
- Review, track, and maintain vendor compliance documentation, including Certificates of Insurance (COIs), lien waivers, W-9s, and other required documentation.
- Perform accurate job cost coding and ensure expenses are charged to the appropriate projects and cost codes.
- Track and administer paid-when-paid payment terms in accordance with customer contracts and company policies.
- Reconcile and administer corporate credit card transactions, ensuring timely submission, proper coding, receipt verification, and compliance with company expense policies.
- Reconcile vendor statements and resolve invoice discrepancies or payment issues.
- Maintain positive vendor relationships by responding promptly to inquiries and resolving issues professionally.
- Ensure compliance with internal controls, company policies, and construction accounting procedures.
- Work closely with project managers, accounting staff, and other internal departments to support project financial activities.
- Assist with month-end closing activities related to accounts payable.
- Recommend process improvements that increase efficiency and strengthen internal controls.
- 5+ years of accounts payable experience, with significant experience in a construction or subcontracting environment.
- Strong understanding of construction accounts payable processes and industry best practices.
- Experience with:
- Construction job cost accounting
- Lien waivers
- Certificates of Insurance (COIs)
- Paid-when-paid payment processes
- Vendor compliance management
- Corporate credit card reconciliation and expense management
- Construction accounts payable workflows
- Experience using an ERP system; experience with Viewpoint Vista is strongly preferred.
- Proficiency in Microsoft Excel and Microsoft Office applications.
- Excellent attention to detail, organizational skills, and accuracy.
- Strong analytical and problem-solving abilities.
- Excellent written and verbal communication skills.
- Ability to prioritize multiple deadlines and work independently in a fast-paced environment.
- Experience supporting construction, steel fabrication, or industrial contracting operations.
- Knowledge of accounting principles and internal controls related to accounts payable.
The successful candidate is highly organized, proactive, and committed to accuracy. They understand the complexities of construction accounting and vendor compliance, build strong relationships with vendors and internal stakeholders, reconcile corporate credit card activity accurately, and consistently ensure payments are processed in accordance with contractual requirements and company policies.
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