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Property Management SpecialistÂ
Reports to Vice President of Property ManagementÂ
KNOWLEDGE AND SKILLS:
Must be experienced in property management & tax credit. Must have good knowledge of property management including a broad understanding of finance, leasing, legal, marketing, construction, and the resident relations requirements of managing a property; computer literacy is required; must have good oral, interpersonal, and written communication skills. Must reside in Georgia and have the ability to travel 75% of the time.
EDUCATION AND WORK EXPERIENCE:
1. A high school diploma or equivalent
2. Two years experience in property management, OR
3. Three years experience in management, OR
4. Any similar combination of education and experience.
DUTIES AND RESPONSIBILITIES:
1. Responsible for getting assigned properties occupied. This may include new assets or existing assets that have struggled to remain fully leased.
2. Leases available units, reviewing rental applications for accuracy and rental qualifications. Process applications utilizing computer system and following company guidelines.
3. Responsible for lease preparation.
4. Responsible for supervising all phases of on-site operation of their assigned properties, as well as maintaining the physical asset and maximizing the financial returns in accordance with the owner’s objectives.
5. Ensures site compliance with company policies and procedures.
6. Ensures team performance of responsibilities on a timely basis.
7. Makes regular inspections of units, grounds, including all common areas, ensuring that the property is clean, safe, and well-maintained.
8. Assists in preparation of advertising and marketing programs if needed.
9. Assists in preparation of weekly and monthly reports.
10. Reviews verbal and written resident complaints to rectify situations.
11. Supervises move-in and move-out procedures, paying special attention to inspections and changes.
12. Approves and submits invoices weekly for payment on time.
13. Ensures that only approved leases are used to maintain compliance with any applicable state or federal guidelines, through coordination with the Corporate Compliance Department.
14. Makes decisions that are uniform so as not to discriminate among residents, prospective residents, and employees in accordance with Fair Housing Regulations and Company policy.
15. Updates or provides written documentation on operations pertinent to their specific property as necessary.
16. Promptly reports all property incidents involving damage, injury, or criminal
activity per company’s incident reporting policy.
17. Comply with all Fair Housing laws, practices, and regulations.
18. Takes necessary corrective action to bring assigned properties up to Wilhoit
Properties standards.
19. Reports issues at assigned properties to the Regional Property Management
Specialist and works on solutions to the problems.
20. May be required to stay at an assigned property for a maximum up to three weeks
depending on need.
21. Any additional duties as assigned.
PHYSICAL JOB REQUIREMENTS:
1. Requires frequent use of office equipment including computer
2. Requires ability to read and sign documents necessary to complete rentals
3. Must be able to lift 25lbs on occasion
4. Frequently required ability to climb stairs for inspection of units and to show
vacant upper floor units
5. Frequently requires ability to complete interior and exterior observations of entire
property
6. Requires ability to drive in order to make daily bank deposits on off-site bank
location
The above statements reflect the general information considered necessary to describe the
principal functions of the job and should not be construed as a detailed description of all
work requirements which may be inherent in the position.
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