HR Operations - Human Resources Systems Analyst

Summary of Functions

The HR Systems Analyst is responsible for supporting HR programs, processes, and projects through the maintenance and monitoring of Human Resources information systems. This role ensures data integrity, develops and maintains consistent HR policies and processes, and provides support to stakeholders who utilize HR information. The ideal candidate combines technical expertise with comprehensive HR knowledge to drive efficiency and improve HR delivery across the organization. Responsibilities include consulting with HR to identify business and process needs, communicating requirements to Information Technology teams, testing changes as part of go-live projects, and creating supporting documentation.

Essential Duties and Responsibilities

·         Administer multiple HR systems (HCM, ATS, LMS, performance management platforms) including user access management, integration oversight, configuration, and upgrade implementation.

·         Facilitate HR programs, processes, and projects through strategic information system management.

·         Coordinate with vendors and IT to ensure proper integration between HR systems and internal/external platforms.

·         Ensure data integrity and accuracy across all HR systems.

·         Design and implement robust data validation rules and controls.

·         Establish and maintain automated data quality monitoring protocols.

·         Maintain current knowledge of emerging HR technologies and their potential business applications.

·         Research and recommend appropriate automation tools aligned with business needs.

·         Architect and implement automated workflows to optimize HR processes.

·         Identify opportunities to transform manual processes through automation.

·         Consult with HR teams to identify business and process needs for effective HR information management and sharing.

·         Analyze, document, and interpret business requirements from HR stakeholders.

·         Transform business needs into detailed system specifications and functional requirements.

·         Perform gap analysis between current and desired future state processes.

·         Develop comprehensive process flows, use cases, and user stories for system enhancements.

·         Articulate technical requirements effectively to Information Technology teams.

·         Evaluate HR systems' alignment with organizational objectives.

·         Formulate strategic recommendations for system enhancements.

·         Provide data-driven solutions to support HR strategic initiatives.

·         Execute system testing during implementation phases and go-live projects.

·         Participate in comprehensive testing during system upgrades and implementations.

·         Lead end-to-end user acceptance testing (UAT) for new features and system changes.

·         Assess HR systems for UI improvements and accessibility compliance.

·         Design and generate comprehensive reports from HR systems to support data-driven decision making.

·         Develop executive-level dashboards that transform HR data into actionable business insights.

·         Create customized reporting solutions to support strategic HR leadership decisions.

·         Deliver training to HR staff and managers on system functionality and best practices.

·         Develop and maintain detailed system documentation.

·         Conduct systematic security audits according to organizational standards.

·         Collaborate with IT security to implement appropriate access controls and safeguards.

·         Ensure all systems maintain compliance with relevant data privacy regulations and policies.

·         Ensure control and protection of company assets.

·         Ensure compliance with:

·         The Kalispel Tribe of Indians-State of Washington Gaming Compact

·         All KTOI, KTEA and NQRC policies, procedures, and internal controls

·         NIGC Regulations

·         Other relevant governance requirements (PCI DSS, HIPAA, etc.)

Supervisory Responsibilities

This job has no supervisory responsibilities.

Experience

·         3+ years of experience in systems administration required, with HR Systems experience preferred.

·         Experience consulting with stakeholders to identify business and process needs.

·         A strong understanding of HR programs, processes, and information management.

Skills & Abilities

·         HRIP, SHRM-CP, PHR, or related HR certification.

·         Experience supporting HR programs and initiatives through systems implementation.

·         Experience with go-live projects and system testing methodologies.

·         Experience with API integrations and HR system implementation projects.

·         Knowledge of change management principles.

·         Experience with workflow automation and process improvement.

·         Background in HR analytics or people analytics.

·         Experience with visualization tools (Power BI, Tableau).

·         Knowledge of process improvement methodologies.

·         Experience leading system implementation projects.

·         Experience creating wireframes or mockups for system interfaces.

·         Experience with data analysis and report creation.

·         Proficiency in gathering and documenting business requirements.

·         Familiarity with business process modeling and workflow design.

·         Knowledge of project management methodologies.

·         Experience facilitating workshops and requirements gathering sessions.

·         Excellent problem-solving and troubleshooting abilities.

·         Strong attention to detail and data accuracy.

·         Effective communication skills, both written and verbal.

·         Ability to manage multiple projects simultaneously while meeting deadlines.

·         Knowledge of data privacy regulations and compliance requirements.

Education

Bachelor's Degree in Human Resources, Information Technology, Business Administration, or related field required.

Other Requirements

·         Must be 18 years of age.

·         Obtain and maintain [License or Work Permit Level].

·         Flexible availability, including nights, weekends, and holidays as required.

Physical Demands

The physical demands described are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to stand; walk, use hands to finger, handle, or feel. Reach with hands and arms. Talk, hear, taste or smell. The employee is frequently required to climb or balance. The employee is occasionally required to sit and stoop, kneel, crouch, or crawl. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or move up to 40 pounds and occasionally lift and/or move up to 50 to 70 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.

Work Environment

The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee may be exposed to tobacco smoke, flashing lights, and loud noises as found in a casino setting. The employee is occasionally exposed to moving mechanical parts, repetitive motions, extreme cold or extreme heat. The noise level in the work environment is usually moderate.

Hiring Preference

The Kalispel Tribe of Indians is an Equal opportunity employer. Consistent with federal law, the Kalispel Tribe of Indians applies Indian preference in employment. It is the policy of the Kalispel Tribe of Indians to give preference in hiring, promotions, and transfers into vacant positions to qualified applicants in the following order: 1) Kalispel Tribal Members; 2) Spouses of an enrolled Kalispel Tribal Member; 3) enrolled members of other Indian Tribes; 4) all other applicants.

General Sign-off & Disclaimers

The employee is expected to adhere to all company policies.

At-Will Employment: Employment with the Kalispel Tribe of Indians is at-will and can be terminated with or without cause, and with or without notice, at any time, either at the option of the employee or the Kalispel Tribe of Indians.

Drug Testing: The Kalispel Tribe of Indians is a drug free workplace. All applicants are subject to drug testing at the time of hire and at unannounced times during employment.

Background Investigation: All candidates and employees may be subject to a background investigation.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.