Executive Admin Assistant

Executive Administrative Assistant

Location: Addison, TX

Job Summary

Knight Commercial is seeking an experienced, highly organized, and proactive Executive Administrative Assistant to provide high-level administrative support to three on-site executives. This role requires exceptional communication skills, strong discretion, advanced organizational ability, and proficiency in Microsoft Office Suite. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide day-to-day administrative support to three on-site executives.
• Manage executive email inboxes, including organizing, prioritizing, drafting responses, and tracking action items.
• Maintain and coordinate complex executive calendars, meetings, and travel arrangements.
• Prepare, edit, and format presentations and documents using Microsoft PowerPoint, Excel, Word, and Outlook.
• Coordinate and prepare materials for board meetings, including agendas, meeting packets, minutes, and logistics.
• Organize internal and external meetings, including conference room scheduling, catering, and A/V coordination.
• Handle highly confidential and sensitive information with integrity and discretion.
• Serve as a professional liaison between executives and internal teams, clients, and external partners.

Qualifications

Experience & Skills

• 3–5+ years of experience supporting senior executives or C-level leadership.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Excellent written and verbal communication skills.
• Exceptional organizational skills and strong attention to detail.
• Ability to prioritize, multi-task, and work independently in a deadline-driven environment.
• Professional presence and ability to interact effectively at all levels of the organization.
• Demonstrated ability to maintain strict confidentiality and exercise sound judgment in handling executive and board-level matters.
• Experience in construction, restoration, or a related industry preferred.
• Experience supporting board meetings or corporate governance processes preferred.

Education

• High school diploma or GED required.
• Associate’s degree or higher preferred.